Administrative Assistant

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Job Description Administrative Assistant

Administrative assistants keep businesses organized and on-track. Typically working in an office environment, administrative assistants perform a number of operational procedures and clerical tasks; from filing records, scheduling calls and speaking to visitors to prepping for meetings, tracking information and everything in between. They play a vital role supporting the day-to-day operation of all types of businesses in many different industries.

5 Requirements to be Administrative Assistant

  1. Highly organized and detailed-oriented
  2. Be able to multitask on a daily basis
  3. Ability to create and implement accurate filing systems
  4. Strong interpersonal abilities and communication skills
  5. Diploma/certificate in office management is an asset

What does a Administrative Assistant do ?

Administrative assistants are the heart of an office work environment. They fulfill any and all clerical tasks that are required to keep an office functioning. Other employees rely on administrative assistants to provide all manner of operational support, such as scheduling, filing and organization. Different companies will have their workflow and procedures organized in different ways, so the exact responsibilities and duties of an administrative assistant will vary among organizations.

  • Monitor all communications and respond to client questions
  • Arrange meetings, including scheduling coworkers and booking rooms
  • Create reports, memos, invoices and other types of official documentation
  • File all administrative records in an organized manner for easily retrieval
  • Create, edit and proofread reports and memos
  • Distribute mail and other important messages
  • Update contact lists, guides, archives and procedures
  • Greet visitors at the office
  • Ensure that proper office procedures are followed at all times

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