Intermediate IT Project Manager to assist with coordinating, documenting, and driving completion of technology projects, including M&A and integration of A

Our client is seeking a Intermediate IT Project Manager to assist with coordinating, documenting, and driving completion of technology projects, including M&A and integration of AI into various business functions.

Calgary-based office. Candidates will be in-office 3 days/week and WFH 2 days/week.

Must haves:

• 4+ years of experience as a IT Project Manager or Project Coordinator with a focus on Business Analyst activities (Requirements gathering, process/workflows, acceptance criteria)
• Experience coordinating cross-functional business system projects (Syspro ERP, Salesforce/Expedite Commerce, Codeless BPA)
• Experience working with external vendors, consultants, or contractors.
• Experience with documentation, organization, meeting facilitation, and follow-up skills.
• Experience with Power BI, data models, dashboards, or reporting projects
• Familiarity with ERP, CRM, HRIS, reporting, workflow automation, or integration platforms.

Strong Nice-to-haves:

• Strong communication skills with both technical and non-technical stakeholders
• Experience in manufacturing, industrial technology, SaaS, IoT, or multi-entity business environments.
• Familiarity with UAT, data mapping, process mapping, change management, and system implementation lifecycles.
• PMP, CAPM, Agile, Scrum, ITIL, Lean, or business analysis certification would be an asset, but is not required.

Responsibilities:

• Project Coordination and Delivery - Coordinate internal IT and business system projects from initiation through completion.
• Business Systems Documentation - Create and maintain documentation for internal business system projects, including requirements, workflows, data flows, configuration decisions, integrations, testing results, and support handoff notes.
• Vendor and Contractor Coordination - Act as the primary coordination point for external contractors, consultants, vendors, and implementation partners.
• Requirements Gathering and Process Improvement - Translate business needs into actionable project tasks, system requirements, workflow diagrams, and acceptance criteria.
• Reporting and Management Communication - Prepare concise summaries of project progress, risks, decisions required, and upcoming milestones.

Success measures:

• Internal IT projects are consistently documented, tracked, and completed.
• Stakeholders have clear visibility into project status, risks, and decisions required.
• External contractors have clear scope, deliverables, and internal points of contact.
• Project documentation is complete enough to support future maintenance, training, and audits.
• Business users are properly engaged in requirements, testing, and go-live readiness.
• Fewer projects stall due to unclear ownership, missing documentation, or poor coordination.
• Business system improvements support better reporting, workflow efficiency, automation, and user adoption.
• Internal knowledge is retained and less dependent on single individuals.