Intermediate Project Coordinator to support a large digital transformation within the public sector.

Our valued public sector client is seeking a Intermediate Project Coordinator to support a large digital transformation.

Scope:

Our client is undergoing a digital transformation to improve service delivery, optimize operations, and respond more effectively to stakeholder needs. As part of this initiative, the department is designing and implementing a Microsoft Dynamics Grants and Contributions Information Management System (GCIMS) transitioning. The GCIMS project will complete the implementation of a single, enterprise-wide, end-to-end solution for Grants and Contributions management.

Responsibility:

a. Review all the documentation produced in the last few years on the project to:

(i) Identify relevancy to the current way forward of the project;

(ii) Identify duplication;

(iii) Restructure a record method;

(iv) Maintain comprehensive project documentation; and

(v) Archive irrelevant documents.

b. Schedule and attend Project Team recurring and ad hoc meetings to:

(i) Present the last meeting minutes for adoption; and

(ii) Take minutes of the meetings (including discussion points and action items).

c. Coordinate day-to-day activities, such as:

(i) Following-up on action items;

(ii) Assisting in creating project schedules and timelines;

(iii) Preparing progress reports and updates for stakeholders; and

(iv) Tracking deliverables and project milestones.

Must Haves:

• 5+ years of experience as a Project Coordinator
• 3+ years experience gathering documentation from different sources and centralizing it in a organized manner
• 3+ years experience organizing and scheduling meetings, documenting meeting minutes and records of decisions, and tracking status of action items
• over 3 projects supporting business transformation projects
• 1 year of experience supporting Grants and Contributions projects
• Experience with MS SharePoint, MS Teams and Miro