Bilingual (French/English) Administrative Assistant - 5561

Duration: 1 month

Location: Onsite - Quebec

The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. In conjunction with this accountability, this role also provides support and assistance necessary to produce customer ready material on existing case and new business proposals. Teamwork and flexibility are strong drivers in the success of this position.

Main Accountabilities:

• Providing Administrative support for the team
• Answer the phone.
• Greet clients.
• Process bank deposits.
• Sort and send mail for advisors and head office.
• Request and prepare data and case files based on defined processes
• Tracking and logging to support measurements and workflow management
• Provide back up assistance for other Administrative Team members
• Active participation, including the implementation of, process improvements for on team projects
• Mail delivery as required in back up situations
• Filing based on set standards and timelines as requested
• Coordinating Report requests, both standard and non-standard
• Monitoring, coordinating assignment of items and responding to inquiries
• Providing phone coverage
• Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice
• Actively seeking opportunities for professional and personal growth and development

Must Have Skills:

• Bilingual (French/English)
• Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes)
• Excellent communication skills
• Excellent organizational skills
• Flexibility in managing a varied and often challenging, quickly changing workload;
• Ability to recognize task demands and deadlines and prioritize accordingly
• Resourceful at problem solving and continually improve job processes and procedures
• Ability to work independently, or as part of a team
• Secondary School Diploma
• On-going participation in continuous learning and education initiative