Administrative Assistant - 5430

Duration: Until Nov 14th

Location: Hybrid - Waterloo (Can be remote but within Ontario)

The Administrative Assistant role is responsible for a variety of challenging tasks to support the team. This role requires individuals to work in both independently as well as in close partnership with all team members while maintaining a positive, flexible attitude, and willingness to shift priorities quickly to support a high volume workload and changing deadlines. Teamwork and flexibility are strong drivers in the success of this position.

Main Accountabilities:

• Providing Administrative calendar support for three AVPs; Assistance coordinating and planning in person events, including room booking, food ordering, etc.
• Provide back up assistance for other Administrative Team members
• Active participation, including the implementation of, process improvements for team projects
• Coordinating Report requests, both standard and non-standard - Monitoring, coordinating assignment of items and responding to inquiries
• Willingness to step outside of defined parameters of the administrative assistant role description to provide support wherever needed on short notice
• Actively seeking opportunities for professional and personal growth and development

Skills:

• Calendar Management, Meeting Organization, Event planning logistics (ie order catering, book room, etc.)
• MS Suite, Sharepoint, Internal Ordering system
• Advanced PC knowledge including MS Office (Word, Excel, PowerPoint), and Lotus Notes)
• Excellent communication skills
• Excellent organizational skills
• Flexibility in managing a varied and often challenging, quickly changing workload;
• Ability to recognize task demands and deadlines and prioritize accordingly
• Resourceful at problem solving and continually improve job processes and procedures
• Ability to work independently, or as part of a team
• On-going participation in continuous learning and education initiative

Nice To Haves:

• Knowledge of insurance operating environment, group products and business unit interactions