Project Administrator

We are seeking a highly detailed and organized Project Administrator for our Engineering client. The Project Administrator is responsible for gathering all project documentation, updating on progress, upcoming requirements, and generally keeping everyone working on a project organized. The unique part about this role is that the Project Administrator is involved in a project from start to finish and involved in everything.

ABOUT OUR CLIENT

For more than two decades now, our client in the consulting engineering industry has provided high-quality services to its customers. They are an incredibly stable company with a tenured team. If you are looking to work in a positive, diverse and team focused work environment for a stable, busy and secure organization, this group can't be beat!

ABOUT THE OPPORTUNITY

This administration role is open due to growth. The Project Administrator is responsible for gathering all project documentation, updating on progress, upcoming requirements, and generally keeping everyone working on a project organized. The unique part about this role is that the Project Administrator is involved in a project from start to finish and involved in everything. This role is fully in office, projects can last multiple years, and you’ll join a team of 4 Project Administrator who are part of an incredible administration department.

ABOUT THE POSITION

• Supports PM’s in planning, coordination, collection and distribution of project documentation.
• Assists the internal project team and project managers.
• Keeps track of project schedules and updates through the life cycle of projects.
• Assess task progress and schedules.
• Maintains and updates project files.
• Project filing, updating documents, document control, archiving and management.
• Reviews and distributes project documentations.
• Communicates information accurately, and timely to various teams and partners.
• Creates and manages project directories.
• Coordinates and schedules meetings.
• Organizes and reviews permit documents.
• Attends meetings and produces and distributes intake notes.
• Supports coordinators and project managers with general administration as required.

THE REQUIREMENTS

• Post secondary degree or diploma in a related field.
• 3+ years of administration experience, 1+ year of experience in construction or engineering is an asset.
• Experience working with a variety of professional services - engineering, developers, GC’s or word frame/concrete high-rise experience is all relevant and an asset.
• Experience working in a project-based organization.
• Must be an excellent communicator.
• Proven ability to meet deadlines.
• Must be detail oriented and produce high quality documentation, accuracy and attention to detail are required.
• The ability to follow directions is required.
• Willingness to contribute to team projects.
• Organizing and reporting on workflow and progress in a previous role is desired.
• Intermediate - advanced computer skills are required.
• Must be able to prioritize tasks and be flexible to changing priorities.

COMPENSATION

Annual salary range $60,000 - $80,000 based on experience. Excellent benefits after probation. Generous vacation. Additional perks include wellness spending, professional development, and sick days.

HOW TO APPLY

Please apply directly to this posting with the most recent version of your resume. If you would like to speak with us regarding this position, please contact Lauren Tokawa at:604 689 8687 ext. 227 or email Ltokawa@impactrecruitment.ca. To learn more about our open positions, visit us at impactrecruitment.ca.

ABOUT IMPACT RECRUITMENT

Specializing in a wide variety of industries and recruitment verticals, Impact Recruitment is passionate about matching exceptional talent with exciting new opportunities. For job seekers, we offer a dedicated approach to finding the right opportunity for your career growth.

The Certified Candidate® system by Impact Recruitment is designed to ensure your next career move is the right one. We take the time to thoroughly understand your technical abilities, your career goals, and you. Become a Certified Candidate® and enjoy a better recruitment experience with Impact. Learn more at impactrecruitment.ca.

Privacy and confidentiality are important to us; as such all applications are kept strictly confidential. We will not share your information with anyone without your prior approval. While we will only be considering qualified applicants for this position, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about opportunities that fit your profile.

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