Office Services Clerk

We are hiring an Office Services & Reception coverage clerk for our Vancouver client. This role offers a strong entry point into a professional office-especially within a structured environment while still providing variety and day-to-day engagement.

About Our Client
Our client is a respected law firm with a strong presence in civil litigation. They are recognized for their collaborative environment, high standards of practice, and dedication to delivering quality client service. The firm offers a supportive, team-oriented setting that encourages professional development while maintaining a structured and detail-focused approach to work.

About The Opportunity
The Office Services Clerk and Reception role blends front-facing responsibilities with behind-the-scenes operations, so you’re constantly moving between tasks-handling mail and couriers, supporting file management, assisting with office logistics, and stepping in at reception when needed.

About The Position

• Provide reception coverage as needed, including greeting visitors, managing calls, and coordinating meeting room bookings
• Handle incoming and outgoing correspondence (mail, couriers, registered items), ensuring timely distribution and processing
• Maintain organized filing systems, including preparing files for storage and retrieving records upon request
• Support day-to-day office operations, including monitoring and replenishing supplies and maintaining shared spaces (kitchen, meeting rooms, reception area)
• Assist with basic facilities coordination, including troubleshooting office equipment and arranging service when required
• Process bank deposits and support general administrative tasks as needed
• Maintain internal resources such as publications or shared materials
• Participate in workplace safety initiatives (e.g., fire warden support)
• Provide flexible support to the team, including occasional overtime when required

The Requirements

• 1-2 years of experience in a customer service or administrative role
• Strong communication skills, both written and verbal
• Solid working knowledge of Microsoft Office (Word, Outlook, Excel)
• Highly organized with strong attention to detail
• Able to manage multiple priorities in a fast-paced environment
• Professional, team-oriented approach with the ability to work independently
• Good judgment and a proactive mindset
• Comfortable handling physical tasks such as lifting and moving boxes (up to ~40 lbs)
• Previous experience in a professional office environment is considered an asset

Compensation

• Annual salary up to $47,000
• Competitive benefits after probation
• Professional development
• Paid vacation and personal days

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.