Administrative Coordinator

Expected Start Date: Feb 16, 2026

Union: OOS

Facility: Health Quality Council

City/Town: Saskatoon

Department: HR

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: 

$60,786.90 - $79,023.48

Job Description: 

We’re looking for a truly exceptional Administrative Coordinator - someone who brings solid administrative experience, thrives in a team-based environment, and is equally comfortable with day-to-day coordination and improving how things are done.

This role supports multiple leaders with different working styles and priorities, so adaptability, reliability, and strong judgement are essential. If you’re someone who enjoys structure and improvement, routine and problem-solving, this might be your sweet spot.

Skills:

• Previous administrative experience supporting multiple leaders, ideally with varying communication styles, priorities, and expectations.
• Proven ability to manage competing priorities while remaining calm, organized, and reliable.
• Strong proficiency with Microsoft tools, including Outlook, Word, Excel, Microsoft Forms, and other related applications.
• Experience documenting processes, creating templates, or improving administrative workflows is a strong asset.
• Strong proficiency with Microsoft tools, including Outlook, Word, Excel, Microsoft forms, and other related applications.
• Demonstrated experience managing calendars and providing scheduling support to multiple leaders.

Competencies:

• Someone reliable and comfortable handling repetitive, detail-oriented administrative tasks.

• Someone proactive and confident in improving and proposing administrative processes.

• Manage and support calendars for multiple leaders with different leadership and working styles, ensuring effective prioritization and coordination.
• Coordinate meetings and events end-to-end, including scheduling, logistics, venue booking, catering, and communication with participants.
• Prepare agendas, capture minutes, track action items, and distribute documentation.
• Create, maintain, and improve meeting and event work standards.
• Plan and coordinate travel arrangements for staff and leaders, including transportation, accommodations, and itineraries.
• Maintain organized records related to meetings, events, and travel.
• Support HR tasks including interview scheduling, record maintenance, onboarding tracking, and staff communications.
• Assist with planning and supporting staff workshops, team-building activities, and internal training sessions.
• Work closely with teams across the organization to collect information, follow up on tasks, and support internal initiatives.
• Maintain organized digital and physical filing systems.
• Identify opportunities to improve administrative processes and help document and standardize better ways of working.
• Communicate professionally and effectively with internal stakeholders, vendors, and external partners.
• Administrative Assistant Diploma or Degree.
• Experience working in a professional office, nonprofit, or healthcare sector.
• Familiarity with event coordinating tools and quality improvement methodologies.
• Other related duties, as assigned.

Travel Required: No

Human Resources Exemption: No

Education:

• Post-secondary education. 
• A combination of education and relevant experience will be considered.

Experience:

• 2-4 years of administrative, office coordination, or operational support experience.

Other Information:

• Satisfactory criminal record check.
• An assessment to confirm the applicant’s knowledge and skill will be administered during the interview process.
• Please visit HQC’s careers website before applying for more information on the recruitment process and the job description: https://www.saskhealthquality.ca/about-us/careers/