Description
Position Summary
As the sole person responsible for the company's financial function, the successful candidate will oversee the entire accounting cycle, from entering daily transactions to preparing financial statements. Working independently, this individual will also manage administrative correspondence directly related to their responsibilities.
Key Responsibilities and Duties
- Full-Cycle Accounting Management
- Daily Transactions: Enter and code all supplier invoices, issue payments, and manage expense accounts.
- Invoicing and Collections: Prepare customer invoices, record incoming payments, make bank deposits, and manage the entire collection process for overdue accounts.
- Reconciliations: Perform monthly bank reconciliations for all company accounts and corporate credit cards.
- Payroll Management: Process employee payroll, calculate and remit source deductions, prepare year-end tax slips, and manage leave and vacation requests.
- Government Compliance: Calculate, prepare, and file GST/QST returns.
- Month-End and Year-End Closing: Prepare monthly closing entries, generate preliminary financial statements, and compile the year-end documentation for the external Chartered Professional Accountant (CPA) firm. Prepare periodic financial and statistical reports.
- Administrative Support and Communications
- Correspondence Management: Receive, sort, and process incoming mail and accounting-related emails, including invoices, statements of account, and government notices.
- Document Management: Ensure the accurate filing and archiving (both digital and physical) of all supporting documents and financial records.
Required Qualifications and Requirements
Criteria
Minimum Requirements
Education
College Diploma (DEC) in Accounting or Business Administration – Accounting option, or an intensive Attestation of College Studies (AEC) combined with substantial hands-on experience.
Experience
3 to 5 years of experience independently managing the full accounting cycle, preferably in a small or medium-sized business (SME).
Software
Proficiency in accounting software (Acomba), Microsoft Excel, and the Microsoft Office Suite.
Required Profile
Demonstrated ability to work independently, without direct technical supervision.
Languages
Bilingual (French and English).
Key Skills and Personal Attributes
- Strong Autonomy: Excellent self-management skills, with the ability to prioritize financial deadlines and independently resolve accounting discrepancies.
- Accuracy and Attention to Detail: Strong analytical skills to ensure the accuracy of financial records without the need for internal double-checking.
- Teamwork and Support: Flexibility and willingness to assist the customer service team when required.
- Professional Discretion: Strict confidentiality regarding the company's financial and payroll information.
Employment Conditions
- Competitive salary based on experience and qualifications.
- Daytime schedule, 40 hours per week.
- Possibility of remote work.
- Eligibility for employer RRSP contributions after one year of employment.
