Description
Job percentage: 100%
Nature of Work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
Characteristic functions
- Ensure the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, they draft, prepare, produce, verify and follow up on invoices, purchase orders, receipts, lists and various registers, such as inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.
- Sees to the functioning of the mailroom: receive, sort and distributes incoming mail from schools, suppliers and others. Prepares, stamps and distributes parcels and letters from the Board Office and occasionally, massive school shipments.
- Receive and greet visitors to the Board Office and take incoming calls . Provide general information and redirect calls as required.
- Receive, verify and redirect purchasing orders received for schools and distribute purchasing orders received for the Board Office.
- Perform administrative support tasks for Finance services (letter writing, meeting organization, filing).
- If necessary, perform any other related duties
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Work environment
Requested skills
- Excellent spoken and written English and French.
- Capacity to work and cope with simultaneous demands and works cooperatively with team and other staff members.
- Capacity to learn and adapt to new situations.
- Excellent judgment, analytical skills and problem solving ability.
- The ability to prioritize, organize, plan, carry out and follow-up in an autonomous fashion.
- Good memorization capacity and very attentive to details.
- Excellent interpersonal skills.
- Discretion and objectivity.
- Must be available and flexible in regards to the working hours due to the fact that certain selection activities could possibly take place outside of regular office hours.
Schooling and experience
- Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have one (1) year of pertinent experience.
Other requirements
- Have good knowledge of office automation; such as Word, Excel; PowerPoint would be an asset.
N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, Excel, and in problem solving and analytical skills.
Equal Opportunity Employer
This employer is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.
Requirements
Level of education
undetermined
Work experience (years)
undetermined
Written languages
undetermined
Spoken languages
undetermined
