Description
COGIR Real Estate has 17,000 passionate real estate employees who work every day to offer the best service and a better quality of life to our clients. Our team manages over 420 properties located in Quebec, Ontario, and the United States. The company is currently ranked 41st among the largest companies in Quebec.
POSITION DESCRIPTION:
Acting as the right-hand person to the Head of Operations - Multi-Residential Division Canada, the successful candidate will be responsible for organizing and providing effective daily administrative support for all accounting, administrative, and customer service activities within the department.
ROLE AND GENERAL RESPONSIBILITIES:
- Assisting their manager with daily clerical and administrative tasks such as: managing email inbox, calendar, preparing documents, organizing travel, etc.
- Conduct research, collect and compile data, complete certain reports and transmit relevant documentation to the people concerned.
- Drafting specific and general communications to tenants based on the needs of the team's various regional directors
- Establish and maintain good business relationships with various stakeholders.
- Follow up on files, monitor deadlines, make reminders, and ensure that requested information is obtained within the prescribed time limits.
- Occasionally fill in at the head office reception and perform all other related tasks.
- Participate in the special projects assigned to him/her.
- Perform coordinator duties within the framework of special projects (organizing events for the team for example, openings of new buildings, etc.).
- Prepare and organize monthly and quarterly business reviews with the various clients (report, taking minutes, organizing agendas, preparatory meetings, follow-ups, etc.) with all stakeholders related to building activities (operations, marketing, legal, engineering, accounting, HR, etc.).
- Prepare presentations and perform analyses to support the team's operations.
- At least 3 years of experience in similar roles
- DEP or DEC in administration, accounting or office administration or any other combination of education and experience deemed relevant
- Bilingualism, both spoken and written, is essential.
- Proficient in Word, Excel and Outlook software
- Annual Performance Bonus
- Free indoor parking
- Referral Program
- Recognition program
- Group insurance
- Floating days off
- Sick days and time off for family obligations
- Employee Assistance Program
- Vacation
- Telemedicine
- Free coffee, tea and herbal tea
- Free snacks
- A welcoming and tight-knit team!
- Human management approach
- Social Club activities, gifts and substantial discounts
