Executive assistant

The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks. The successful candidate will demonstrate leadership, efficiency, initiative and maturity.

Responsibilities

• Provide support and follow-up on strategic projects reporting to the CEO on a variety of issues, including preparation of presentations to the Executive Committee or Board of Directors.
• Screen calls and manage the CEO agenda, including making arrangements for travel, meetings and events. Respond to routine correspondence.
• Perform assessment of files for the CEO to prioritize for processing.
• Plan and coordinate the execution of administrative tasks and work required by the CEO.
• Act as a liaison between internal and external stakeholders and act as a resource person.
• Work with all the departments involved in setting up various committees.
• Participate in the preparation, drafting, verification, editing and consolidation of documents and presentation materials.
• Organize and coordinate meetings, workshops and videoconferences and facilitates follow-up activities.

Skills sought for this position :

• Structuring work effectively
• Maintain rigorous standards
• Act on principle
• Communicate with clarity
• Be focused on customer needs
• Navigate turbulence
• Promote lasting professional relationships

Qualifications

• College diploma (DEC) in office work and 10 to 15 years of relevant experience or other equivalent combination of education and experience.
• Excellent knowledge of the Office 365 suite
• Knowledge of SAP is an asset.
• Spoken and written bilingualism: French and English
• Strong capacity for analysis, anticipation, creativity, adaptation and rigor.
• Strong resistance to stress.
• High level of ethics and ability to always maintain strict confidentiality.
• Flexibility, proactivity, efficiency and enthusiasm
• Excellent organizational and logistical skills.
• Rigor and attention to detail.
• Management of priorities and compliance with sometimes tight deadlines.