Under the supervision of the Manager, Project and Operations Support, the incumbent will plan and coordinate materials tracking and management, manage warehouse inventory levels in close collaboration with suppliers, applicants, project teams, operations teams and managers of the Infrastructure Management and Port Logistics branches, as well as various departments of the MPA, notably Occupational Health and Safety.
The key responsibilities for this position will include:
Managing the receipt, shipping and inventorying of goods:
- Assess needs with applicants, make purchase requisitions and follow-up on them
- Actively participate in understanding and resolving technical issues related to orders of goods
- Coordinate the transport of goods with applicants and transport companies
- Manage the inventory of products and consumables
- Manage annual stocktaking
- Ensure that deliveries are sent to the correct departments
- Establish performance indicators and accountability in collaboration with stakeholders, notably the strategic procurement of goods and services and applicants.
- Provide assistance in managing the tender process for suppliers.
Managing the quality control of goods:
- Help applicants verify the quality of the goods delivered
- Document the stock entries of the goods received (receipt slips, if necessary, confirm with the applicant by e-mail), note down the relevant details such as quantities, batch numbers, expiry dates, barcodes or any other information necessary for the identification and traceability of the items stored.
- Work closely with applicants to report non-compliant orders If discrepancies or problems are found, help resolve them by providing information and carrying out additional checks
- Implement the vendor evaluation program to assess the quality of products or services, timelines, communication and other aspects in collaboration with stakeholders
- Maintain strong communication with supplier representatives and keep the CRM register up to date
- Support applicants and the Finance unit in all administrative tasks associated with inventory management
- Propose work processes and draft work procedures to systematize management of equipment inventory and orders
- Prepare files and manage claims
- Act as a point of contact between the supplier and the Finance unit in order to answer questions regarding administrative issues
Managing the implementation of 5S and carrying out audits and follow-ups:
- Ensure implementation and monitoring of 5S: improve efficiency, safety and productivity in the work environment by implementing the 5S method in collaboration with the project planner and controller and supervisors
- Enter inventory data into the inventory management tools at the APM and the CMMS if required
- Support IT staff in automating the process with the help of M-Files
Qualifications
- Diploma of College Studies (DEC) in logistics or a related discipline and seven (7) to ten (10) years of relevant experience
- Adept with technological tools and continuous improvement concepts
- Oral and written fluency in both French and English
- Proficiency in Microsoft Office Suite
- Strong time-management and organizational skills
- Excellent leadership skills
- Sound judgment and keen awareness of security concerns
- Knowledge of SAP, CMMS, electronic document management and process mapping systems an asset
