Operations administrator GEM-CAR

Gem-car, a leading SaaS company with a global footprint (46 countries), is hiring an Operations Administrator! If you thrive in dynamic environments and enjoy combining hands-on execution with crossfunctional coordination, this is your chance to work closely with the CEO and play a key role in supporting our fastgrowing autotech organization.
We offer a competitive salary, flexible work options, and a clear path to an Operations Lead role. Apply today!

Operations administrator – Gem car Leadership Team
Location: Montréal office but flexible (up to 3 days remote)
Salary: Competitive ($60,000–$80,000, based on experience)

About Gemcar
Gemcar is a leading SaaS B2B company in the auto market industry. We are committed to delivering cutting-edge technology and exceptional customer experiences. A globalgroup known for its strong values and long-term vision, Gemcar combines agility with the stability of a major corporate owner. This is your chance to join a company that is shaping the future of the auto market industry while benefiting from the resources and support of a global leader.

About the Role
We are looking for an Operations administrator to work closely with our CEO and leadership team as well as managing day to day administration. This strategic position offers significant exposure to executive decision-making and the opportunity to grow into an Operations Lead role within 1–2 years.

Key Responsibilities:
• Executive Support (10%): Assist the CEO in day-to-day activities and ensure priorities are met.
• Strategic Coordination (20%): Lead and coordinate strategic initiatives across the organization.
• Finance & accounting assistance (40%): Processing invoices and expense reports, coordinating payroll with finance team; Managing subscriptions for customers, Assisting with budgeting and tracking operational expenses
• HR & employee support (10%): Onboarding new employees (setting up accounts, workspace, tools); maintaining employee records and benefits administration; Coordinating training sessions or internal communications.
• Administrative & Operational Support (10%): managing office supplies and vendor relationships; Handling incoming mail, packages and general correspondence, Liaising with IT for hardware/software needs and troubleshooting.
• Scheduling & Coordination (5%): Organizing company events, team-building activities, and travel arrangements, Acting as a point of contact for internal and external stakeholders.• Business Analysis (5%): Support the CEO in drafting business cases and conducting market analysis.

What We Offer
• Clear career path: Opportunity to evolve into a Operations lead role within 1–2 years.
• Competitive salary: $60,000–$80,000 depending on experience.• Flexible work: Up to 3 remote workdays per week (no minimum required)
• Grow under a leader who invests in your potential and gives you the autonomy and support you need to thrive