Description
Job Code: 26OCT03
Office, Clerical, Technical
CAREER OPPORTUNITY: PAYROLL ANALYST
ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)
The UGDSB employs a team of approximately 6,500 dedicated staff who serve more than 35,000 students attending a variety of programs across 66 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. We are committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students
The UGDSB is situated on the ancestral, treaty and title lands of two Anishinaabek Ojibwe Nations: the Michi Saagig of the Credit and the Saugeen Ojibway Nation. This land also includes a specified tract of land granted to the Six Nations of the Grand River. These Nations hold legal and specific rights in their respective territories. This area has been and continues to be home for Indigenous Peoples and non-Indigenous peoples.
We are proud to offer our employees a comprehensive range of total rewards designed to recognize their contributions to our shared success, including competitive compensation, a defined benefit pension plan, professional development opportunities, and vibrant wellness programs.
Join a community that values innovation, fosters growth, and empowers you to make an impact. and Find Your Path.
THE OPPORTUNITY
The UGDSB is seeking a dynamic individual to join our team for a permanent full-time opportunity in the capacity of Payroll Analyst.
Location: On-site position located at our Guelph Board Office (500 Victoria Road N., Guelph, ON)
FTE and Hours: 1.0 FTE; 35 hours per week
Base Hourly Pay Rate: $30.34 - $36.88 per hour; wage rate effective September 1, 2025
Labour Market Adjustment: A 17% market adjustment to be applied to the base hourly pay rate; hourly pay rate inclusive of the market adjustment is $35.50 - $43.15 per hour; wage rate effective September 1, 2025
Note: Labour market adjustment may fluctuate based on local market and at discretion of the Board
Start Date: As soon as possible
Board Information: 12-month position; permanent; full-time; Office, Clerical and Technical (OCT) Union
Vacancy Status: This posting is for an existing vacancy
Reporting to the Payroll Supervisor, the Payroll Analyst is responsible for performing regular payroll audits within a large multi-union environment, ensuring that all payroll records are accurate, and timely payroll services are delivered in compliance with Board processes, legislative requirements, and applicable collective agreements.
This position requires an individual with excellent analytical, organizational and communication skills and a strong attention to detail.
Responsibilities:
- Acts as the designated backup for processing the complete payroll cycle for various union employee groups; provides essential payroll support to ensure accurate and on-time payments, maintaining strict compliance with all relevant collective agreements, payroll schedules, and processing deadlines.
- Generates, calculates, reconciles and processes bi-weekly payrolls for non-union and executive employee groups.
- Delivers specialized and advanced payroll assistance, serving as a critical backup resource for other Payroll team members during peak processing periods and as needed throughout the school year.
- Maintains detailed records and documentation of payroll transactions for audit purposes, in pay run files.
- Performs calculations of pay related changes, prorated salaries, terminations, leaves of absence, FTE adjustments, etc.
- Continuously supports the analysis, review, and implementation of efficient payroll processes and practices.
- Audits and verifies payroll data for accuracy and ensures that all payroll records are in accordance with applicable collective agreements and legislation.
- Works with the Administrative Officers of Pension and Benefits to review and investigate discrepancies arising from the TPP and OMERS reconciliation.
- Assists with the preparation and distribution of annual payroll calendars for each payroll to coordinate activities for timely payroll processes.
- Reviews accuracy of the employer remittances, union, and pension deductions.
- Partners with Payroll Supervisor to complete monthly / quarterly account reconciliations, and biweekly, monthly, and annual remittances for payroll deduction accounts as required.
- Assists with year-end processing and reconciliations and internal / external audit requests.
- Maintains, administers, and develops ad-hoc reports as required.
- Performs other duties as assigned.
Experience and Qualifications:
- Post-secondary degree or diploma in Business Administration, Finance, Accounting, or a related field is required.
- Minimum of three (3) to five (5) years of recent, related, and professional payroll experience in a fast-paced environment.
- Prior experience with various Payroll and HR platforms is required; experience with SDS is an asset.
- Prior working experience in a unionized, school board, and / or public sector organization is an asset.
- Achieved or actively working towards Payroll Compliance Professional (PCP) and / or additional professional designations related to the role.
- Ability to analyze business processes and systems, identify inefficiencies and / or required functional enhancements, and document business processes and procedures.
- Ability to take initiative with effective organizational skills and follow-through, including the ability to manage multiple and competing priorities with accuracy and attention to detail.
- Ability to work independently in an organized manner, and collaboratively in a team-based environment.
- Knowledge of and ability to apply relevant collective agreements, Board policies, procedures, and legislation.
- Strong organizational, problem solving, and analytical skills with an intermediate knowledge of Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Google-based products, SharePoint and other database systems.
- Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff and external contacts.
- Demonstrated ability to adhere to confidentiality at all times.
- Ability to demonstrate resiliency and a positive attitude through a solution-oriented approach to challenges.
Ready to make a difference? Candidates are invited to submit their application through , no later than 4:00 p.m. on January 14, 2026. To submit your application, click the “Apply” button at the top of the page or visit: .
Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB's for requirements.
While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.
As part of our recruitment practices, Artificial Intelligence (AI) will not be used in the screening, assessment, or selection process for this job posting.
INCLUSIVE RECRUITMENT & HIRING
The UGDSB is committed to building a diverse staff that is reflective of the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:
- First Nations, Inuit, and Métis peoples
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with disabilities
At UGDSB, we recognize that individuals may hold overlapping identities, which shape their experiences in unique ways. We are committed to our responsibility to create and maintain inclusive, equitable environments where everyone can fully participate, thrive, and reach their potential. To learn more, please visit .
Accommodation & Accessibility
If you require accommodation at any phase of the recruitment process, please contact .
APPLICANT SELF-IDENTIFICATION QUESTIONS
The UGDSB is committed to fair and equitable hiring practices. As part of this commitment, we are collecting voluntary self-identification data to achieve an inclusive, diverse and representative workforce. The data aims to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process.
Access to this information is restricted to People, Leadership and Culture (Human Resources). Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15 in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. The UGDSB is committed to respecting the privacy of our staff, students and applicants. To learn more, please visit .
People, Leadership, and Culture (Human Resources) will use aggregate data from all forms (not individual data) for internal reporting. For more information on Human Rights at UGDSB, please visit .
Completing the form is voluntary. If you prefer not to answer any or all questions, you can select “Prefer not to answer”. Choosing “Prefer not to answer” as a response will not impact your application or consideration for employment. If you have questions or concerns about this form, please contact .
8-Jan-26
