Senior Project Manager, Equipment Planning

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023 and 2024! Learn more at shn.ca

Job Description:

The Senior Project Manager, Equipment Planning is accountable for clinical and non-clinical furniture and equipment planning and management. This role will be expected to actively collaborate between the Facility Planning and Redevelopment Team, Biomedical Engineering, Digital Services and Professional Practice to participate in the life-cycle management of SHN’s furniture, fixtures and equipment. This role will oversee capital equipment planning activities, support procurement processes in compliance with the broader public sector (BPS) guidelines. This role is expected to provide leadership in the development of major capital equipment projects and overall oversight of all SHN’s furniture, fixtures and equipment needs for short-term and long-term planning. Additionally, this role will coordinate efforts with various departments to maintain appropriate inventory levels and mitigate corporate risk and balance demand with broader organizational need. This role is expected to support the development and sustainability of a multi-year Furniture, Fixture and Equipment Management Plan.

Responsibilities:

• Demonstrated experience working in a health care environment in Hospital Furniture and Equipment Planning.

• Demonstrated knowledge and technical understanding of furniture and equipment.

• Fundamental understanding capital planning, project management and process improvement practices, contract administration, and vendor procurement.

• Knowledge of electrical and mechanical interfaces for equipment, including new hospital construction (P3) and major redevelopment projects.

• Support partners and users in the recommendation and selection of furniture and equipment and related requirements based on program needs.

• Develop and coordinate all related deliverables including, but not limited to medical equipment reports and drawings, specification documents, vendor site specific drawings, and project schedules

• Review project drawings and coordinate equipment requirements on the plans

• Establish communication network between the design team, the client team, and the construction team

• Have proven success in planning and developing new projects as well as the ability to motivate and inspire teams, both internally and externally

• Expert at using equipment planning software to document project equipment details, costs, and changes

• Professional verbal and written communication abilities, with ability to present to various levels of management

• Proficient computer skills, Microsoft Office suite of applications, and with collaborative tools

• Demonstrate active listening skills, able to ask clarifying questions, learn and process information quickly, and follow tasks through to completion

• Able to interpret contract documents, drawings, specifications, scopes of work, and project schedule

• Good judgment to identify and solve problems, escalate issues, and delegate responsibilities to others

• Facilitate and lead coordination meetings with project team(s) and stakeholders (e.g., clients, architects, general contractors) to develop project plans, activities, and schedule during project planning phase.

• Foster and enhance client, architect, contractor, and vendor relationships to enable open communication and issue management for planning and implementing project activities. Keep stakeholders informed about equipment planning activities, project progress, and relevant updates or changes.

• Identify opportunities for process improvement and optimization in equipment planning. Implement best practices and lessons learned to enhance efficiency and effectiveness in future projects.

Requirements:

• University Degree in Health Administration, Business, Interior Design or equivalent

• Change Management Professional (PMP) or equivalent

• 5-10 years of experience in equipment and furniture planning and construction management

• Minimum 3-5 years of experience in a healthcare setting

• Ability to engage wide range of internal and external stakeholders, including medical leadership, frontline clinicians, support services, plant operations, etc.

• Exceptional project management skills, including knowledge of project management best practices

• Experience with all stages of Ministry of Health Capital Planning processes preferred

• Knowledge of Broader Public Sector procurement practices

• Knowledge of AODA standards

• Knowledge of best practice design in healthcare facilities, furniture and equipment layout

• Demonstrates values consistent with SHN’s Code of Conduct and is committed to fostering a healthy and positive work environment in accordance with Health & Safety policy and legislation

• Engages in ethical conduct and strives to understand and appreciate the diversity of our patient/staff population and community

• Exceptional time management skills, must be able to work independently to manage multiple projects with competing deadlines

• Demonstrated ability to multitask and prioritize tasks effectively

• Superior analytical and problem-solving abilities

• Demonstrated effectiveness at leading and working with teams, including supporting collaborative design of products with cross-functional groups

• Demonstrated ability to develop effective and comprehensive reports and presentations for various audiences, including executives, administrators and clinicians

Technical Skills:

• Computer skills with hands-on capabilities in Word, Excel and PowerPoint, and ability to navigate CAD drawings/files

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.

We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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