Project Manager, Facility Planning, Redevelopment & PMO

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our work led by the Organizational Development and Diversity Department on our Leading edge Communities of Inclusion, Inclusion Calendar and our innovative Health Equity Certificate programs. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023! Learn more at shn.ca

Job Description:

Reporting to the Facilities Planning, Redevelopment & Project Management Office, the successful candidate will work closely with hospital leadership, physicians, staff and community groups to oversee the planning, design, construction and close-out of Facilities Planning and Redevelopment projects.

The Project Manager will be responsible for leading the planning and implementation of SHN’s redevelopment projects across the hospital network. The incumbent will work closely with internal stakeholders as well as managing external consultants, architects, engineers and contractors. The Project Manager will lead several capital redevelopment projects and oversee consultant and contractor procurement, business cases, design briefs, feasibility studies, contract drawings and specifications. The Project Manager will be responsible for preparing and managing the project budget and schedule, and providing project status updates to hospital leadership.

The successful candidate will have outstanding written and oral communication skills, be an active listener, and have an ability to engage and manage multi-disciplinary stakeholders. The successful candidate will ideally be focused on professional growth and continuing education, and have a desire to effect positive change in healthcare facilities. The Project Manager must work collaboratively within a small team of Project Managers and Project Coordinators.

The incumbent is expected to contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with the hospital code of conduct and the provisions of health and safety policies and legislation, utilizes protective equipment provided and identifies and reports hazards.

In this role you will engage in ethical conduct and strive to understand and appreciate the diversity of our patient population and workforce.

Responsibilities:

• Preparing RFIs, RFQs. RFPs for recruitment of architects, engineers, and contractors
• Preparing high level project budgets and concept designs
• Reviewing architectural drawings prepared by external consultants for coordination with existing infrastructure and coordination between architectural, structural, mechanical and electrical disciplines
• Engaging internal stakeholders including Leadership, Plant Operations, Logistics, Environmental Services, Patient Advisors, etc., to ensure user-centred design
• Engaging key internal departments such as Workplace Health and Safety, Infection Prevention and Control, and Risk Management to ensure hospital policies and procedures are followed
• Consulting with various departments for physical space planning, construction, phasing, and operational requirements to ensure efficiency and minimal disruption to hospital operations
• Engaging hospital leadership through steering committees and user group meetings
• Engaging with MOH Health Capital Branch and Ontario Health to ensure seamless reviews of capital submissions
• Occasionally assisting in space planning and coordination on an as-needed basis

Requirements:

• University Degree in Construction Management, Architecture, Engineering, Urban Planning, or equivalent
• 5-10 years of experience in architecture, engineering, construction management or functional planning
• Minimum 3-5 years of experience in a healthcare setting
• Ability to engage wide range of internal and external stakeholders, including medical leadership, frontline clinicians, support services, plant operations, etc.
• Exceptional project management skills, including knowledge of project management best practices
• Experience with all stages of Ministry of Health Capital Planning processes
• Solid understanding of building codes and standards, including but not limited to, Ontario Building Code and CSA Z8000
• Knowledge of City of Toronto by-laws, design standards, and planning processes
• Understanding of construction law and health and safety standards
• Knowledge of Broader Public Sector procurement practices
• Knowledge of AODA standards
• Knowledge of best practice design in healthcare facilities, including architectural finishes, programming, and equipment layout
• Demonstrates values consistent with SHN’s Code of Conduct and is committed to fostering a healthy and positive work environment in accordance with Health & Safety policy and legislation
• Engages in ethical conduct and strives to understand and appreciate the diversity of our patient/staff population and community
• Exceptional time management skills, must be able to work independently to manage multiple projects with competing deadlines
• Demonstrated ability to multitask and prioritize tasks effectively
• Superior analytical and problem-solving abilities
• Demonstrated ability to anticipate needs of senior leaders
• Demonstrated effectiveness at leading and working with teams, including supporting collaborative design of products with cross-functional groups
• Demonstrated ability to develop effective and comprehensive reports and presentations for various audiences, including executives, administrators and clinicians

Technical Skills:

• Computer skills with hands-on capabilities in Microsoft Project, Word, Excel and PowerPoint, and ability to navigate CAD drawings/files

Asset:

• Project Management Professional (PMP) or equivalent
• Licensed Architect (OAA), Engineer (P.Eng.)
• LEED Accredited Professional
• Ability to speak another language

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.
We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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