Secretary To Medical Staff - Heart Function Clinic - 2026-18750 (REPOST)

• Summary of Duties
  • Scheduling of outpatient and inpatient procedures for the various clinics/ cardiac triage office within the Schulich Ambulatory Services.
  • Scheduling pre-assessment appointments.
  • Managing the clinic schedule
  • Preparation of patient charts and filing as required.
  • Telephone patients with appointments and instructions to arrive
  • Answer telephone and direct patients to appropriate individual
  • Fax to MDs offices and retrieve faxed info and place in appropriate spot
  • Checking fax and email for new referrals or patients needing a follow up
  • Assist with CCN data entry
  • Entering Corhealth data into the database
  • Communicate with RN coordinators, RNs, NPs, techs, SW and MDs as needed
  • Ordering supplies as needed.
  • Other secretarial/receptionist duties as required.
  • Registering patients into Quadramed
  • Receive and collate patient referrals from internal/ external sources
  • Schedule and coordinate follow up appointments and diagnostics
  • Assist with triaging patients for scheduling

Qualifications/Skills

• • Minimum Grade 12 or equivalent as recognized by the Province of Ontario Ministry of Education
  • Medical Office Administration diploma or Medical Office Assistant certificate
  • Administrative experience in a health care setting
  • Typing at 40 net words per minute or keyboarding at 106 net keystrokes per minute
  • Excellent understanding of medical terminology
  • Familiar with Microsoft Office including Word and Excel
  • Ability to work independently in a team-environment
  • Able to organize and prioritize workload
  • Excellent communication and interpersonal skills