Medical Secretary - Heart Function Clinic - Regular part-time 2025-13688

Summary of Duties
• Receive and collate patient referrals from internal/ external sources
• Schedule and coordinate outpatient pre-assessment appointments and diagnostics for Structural Heart patients
• Schedule and coordinate outpatient and inpatient procedures for Structural Heart patients
• Preparation of patient charts and filing as required.
• Telephone patients with appointments and instructions to arrive
• Answer telephone and direct patients to appropriate individual
• Fax to MDs offices and retrieve faxed info and place in appropriate spot
• Schedule and coordinate follow up appointments and diagnostics
• Communicate and collaborate with the interprofessional team (RN, NP, MD, SW)
• Data entry and oversight of CorHealth Ontario Wait time Information System (WTIS)
• Ordering supplies as needed
• Checking fax and email for new referrals or patients needing a follow up
• Triaging heart failure patients for virtual appointments
• Other secretarial/receptionist duties as required

Qualifications/Skills
• Minimum Grade 12 or equivalent as recognized by the Province of Ontario Ministry of Education
• Medical Secretarial course or equivalent experience
• Typing/Word processing speed 40 w.p.m.
• Excellent understanding of medical terminology
• Familiar with Microsoft Office including Word and Excel
• Ability to work independently in a team-environment
• Able to organize and prioritize workload
• Excellent communication and interpersonal skills