Data Analyst - Health Records - Regular Full-Time 2025-13902

Summary of Duties
The Data Analyst in the Release of Information Department is Responsible for:
•    Providing timely response to requests for Release of Personal Health Information for all type of requests such as: Patients, insurance, legal, medicals, etc.
•    Provide support to Risk Management by processing records required for medical/legal investigations
•    Accurately track Release of Information Requests Using the Winrecs application system
•    Ensure that requests are processed within established timelines.
•    Generate weekly & monthly reports to identify outstanding requests.
•    Generate invoices or statement for payment for services.
•    Answer phones; 
•    Review charts to identify documentation requested and flag for photocopying.
•    Access the Electronic Patient Record System to retrieve and print necessary patient information.
•    Access Patient Care System to validate patient demographic information, visits, attending physician, etc. 
•    Access the departmental chart tracking & deficiency system to reserve and locate charts.
•    Liaise with Medical Staff to ensure completion of documentation required to process a request.
•    Submit referral forms and pertinent patient information to other facilities.
•    Prepare patients’ record for Review and Capacity Board
•    Process MyChart ROI requests
•    Process MyChart delegate approvals

Qualifications/Skills:
•    Completed Diploma in Health Information Management (HIM) from an accredited college, required 
•    Certification in Health Information Management with the Canadian Health Information Management Association (CHIMA), required 
•    Active member in good standing with CHIMA
•    Recent experience in a Health Records Department – Release of Information environment  is a definite asset
•    Proven sound knowledge of Personal Health Information Privacy & Security related acts & guidelines
•    Ability to communicate effectively with all levels of staff and maintain good public relations with physicians, patients and other hospital staff
•    Sound judgment and diplomacy
•    Proven ability to respond effectively in stressful situations
•    Excellent communication skills (both verbal and written) 
•    Effective time management, and resource management skills; able to work well under pressure and tight deadlines