Sr. Project Coordinator - 85928

Line of Business: Commercial Lending Operations

Duration: 12 months

Location: Downtown Toronto - Hybrid - 2 days in office and could increase

Reason why open: Planned work for F26 requiring greater support than originally anticipated. One PM cannot handle the 5 projects and the oversight of the 8 resources seconded from Operations.

How would you describe the team culture? Is this a collaborative development team? Collaborative

Team Size: core team is ~15 resources

Role Summary

The PMO Analyst / Senior Project Coordinator provides high quality project support to enable effective project delivery and executive ready reporting. This role is responsible for managing meeting logistics, documenting action items and decisions, reviewing project deliverables, and ensuring alignment to organizational standards. The ideal candidate combines exceptional coordination skills with strong analytical capabilities and a continuous improvement mindset.

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Key Responsibilities

Meeting & Communication Support

• Coordinate and schedule project meetings, workshops, and stakeholder sessions.
• Attend meetings, capture detailed minutes, document decisions, risks, and action items.
• Distribute meeting notes and follow up with owners to ensure timely completion.
• Prepare agendas, pre reads, and meeting materials in collaboration with the Project Manager.

Deliverable & Quality Assurance Support

• Review and proofread project deliverables (presentations, documents, data sets) to ensure accuracy, completeness, and readiness for executive audiences.
• Validate that materials follow PMO standards, templates, and formatting guidelines.
• Track edits, incorporate feedback, and ensure final versions are error free.

Project Coordination

• Maintain project plans, RAID logs, status trackers, and action item registers.
• Support issue and risk tracking, escalating blockers where necessary.
• Coordinate with cross functional team members, vendors, and stakeholders.
• Assist with resource onboarding and access management.

Reporting & Documentation

• Assist with preparation of weekly/monthly status reports, dashboards, and executive updates.
• Gather data and input from team members, ensuring accuracy before submitting to the PM.
• Maintain organized project documentation repositories (SharePoint/Teams/Confluence).

Process & Standards

• Contribute to the development and enhancement of PMO standards, templates, and best practices.
• Identify opportunities to streamline workflows, automate reporting, or improve communication flows.
• Support implementation of continuous improvement initiatives within the project or PMO.

Administrative & Operational Support

• Manage calendars, scheduling, and logistics for key project meetings.
• Track key deadlines, milestones, and deliverables.
• Provide day to day operational support to keep the project running smoothly.

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MUST HAVE

• 8+ years of experience in project coordination, PMO support, or a similar role.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience with Teams, SharePoint, and project management tools (e.g., MS Project, Planner, Jira).
• Detail oriented with strong proofreading and quality control skills.

NICE TO HAVE

• Exposure to process improvement methodologies (Lean, Six Sigma, Kaizen).
• Experience preparing executive level presentations.
• Knowledge of PMO governance, templates, and reporting frameworks.
• Prior involvement in large, complex, or multi project environments.

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Success Profile

The ideal candidate:

• Thinks proactively and anticipates the needs of the Project Manager.
• Maintains composure under tight deadlines.
• Works independently with minimal direction.
• Ensures deliverables are polished, accurate, and ready for leadership review.
• Improves processes rather than simply following them.

Interview Process: Manager away next week

Interview dates: Week of Feb 23

How many rounds: 2 to 3 interviews via Teams

Duration: 30 to 45 mins