Senior Project Manager to lead audit and regulatory projects with one of our major banking clients- 40066

Senior Project Manager to lead audit and regulatory projects with one of our major banking clients- 40066

Location Address: Toronto - hybrid - onsite 3x/week

Contract Duration: 6 months (Possibility of extension and conversion to FTE)

Schedule Hours: 9am-5pm Monday-Friday; standard 37.5 hrs/week (Possible OT)

Story Behind the Need

Business group: Project Management Office

Project: SAS Viya - Platform build

This role applies their experience and knowledge of project management methodologies to manage delivery of small/medium sized projects within the PMO, while also providing support to the Business Project Manager. These projects include (but are not limited to) meeting regulatory and audit requirements, working closely with IT teams, business process changes, operational efficiency improvements, process reengineering, and infrastructure upgrades and deployment. Where the role involves supporting a much larger project, these strategic projects are often highly complex and large-scale in nature, spanning multiple functions and/or business groups/LOBs.

Supporting of the larger project encompasses driving out and maintaining project plans, executing standard governance processes, financial operational activities such as budgeting forecasting and payment processing, while interfacing with the various project teams across the globe. The Controls Officer will also apply their leadership capabilities to develop, mature and standardize the PCO practice

Candidate Value Proposition:

The successful candidate will have access to Scotiabank's career development and progression opportunities.

Typical Day in Role:

• Direct small/medium sized complex projects often involving multiple internal and external constituents and matrix partners

• Performs DPMO governance duties, such as reporting, controls/compliance reviews, KPI analytics

• Supports reporting and follow-ups in support of EPMO related initiatives

• Enables new KPIs through deep dive reviews and regular follow-ups with the stakeholders

• Manages DPMO sharepoint hierarchy and supports access requests

• Provides support to PPM users, as required

• Support onboarding of new PMs and PCOs

• Work with people managers across different business areas to ensure projects are staffed with the right mix of people who exhibits the required perspectives, skills, and behaviours

• Directly manages all aspects of the project lifecycle as assigned and works with matrix staff assigned on the project to deliver the project

• Within the context of the assigned project, responsible for building and sustaining the day-to-day relationships and communications (including project briefings) with stakeholders at various levels of the organization, including executive level, as well as other internal and external resources. Sustains and manages the relationship with the accountable executive through the duration of the project by providing sound advice, counsel, and support on the progress of the project

• Chairs regular core team and key governance forums to review project progress, issues and risks with key stakeholders.

• Ensures the mechanism of change management (plans, processes, tools) are in place and effectively executed within DPMO

• Rigorously manages scope to ensure commitments are achieved within agreed on time, cost and quality parameters

• Defines and tracks project milestones while developing, maintaining, and reporting on an overall integrated delivery plan

• Develops project artifacts including charter, resource plan, project management plan, integrated schedule, contingency plan while complying with the applicable enterprise standards

• Develop and maintain project documentation - ensuring quality and consistency across the BDO.

• Act as the project secretariat - this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.

• Support project reporting - including regular status reporting and ad-hoc presentations.

• Support the Snr Project Manager to maintain momentum of the project against a background of constantly conflicting priorities. In this role you are required to multitask on several projects at one time depending upon complexity and activities in progress.

• Perform financial management activities such as project forecasting and payment processing - completing investigations as required to resolve discrepancies as they occur

• Support the development and standardization of the PCO practice within the BDO. This includes developing new process / templates and providing coaching / oversight over junior PCOs

Candidate Requirements/Must Have Skills:

1. 8+ years of experience with project management skills including multiple aspects of the PMBOK (i.e., Project Management Institute's PM Body of Knowledge)

2. Knowledge and expertise in the use of project tools (e.g. Clarity, MS Project, SharePoint repositories, Systems Development Life Cycle (SDLC))

3. 2+ years of experience with change management

4. Proficient knowledge of Microsoft office tools (Excel, Word, PPT) and strong experience with presenting to stakeholders

5. 5+ years of experience managing budget and financial activities

Nice-To-Have Skills:

1. Knowledge of PowerPoint BI

2. Holding a valid PMP designation from the Project Management Institute (PMI) or another valid program management certification (e.g. Prince 2)

3. Previous Banking Experience

4. Knowledge of risk management skills

Education: University Degree

Best VS. Average Candidate: The ideal candidate would have strong banking experience as a PM and would have strong knowledge of risk management.

Candidate Review & Selection

2 rounds

1st - HM + Director or Project Lead - 45 mins - Virtual (Teams Video)

2nd - Director/VP - 45 mins - in-person

4 King Street W 8th Floor

Meet in Lobby and HM will escort them to meeting room

Hiring Manager’s availability to interview: ASAP