ON SITE Subcontracts Specialist to oversee entire RFx process for medium complexity procurement and oversee 5-10 subcontracts following award - BC 7545 - M

S.i. Systems enterprise client is seeking an ON SITE Subcontracts Specialist to oversee entire RFx process for medium complexity procurement and oversee 5-10 subcontracts following award

On Site at client office at (North Shore Auto Mall area)

12 month contract + likelihood of becoming a full time employee at end of contract

Full time hours (8 hrs / day)

Must be able to obtain Reliability Clearance: you have PR or Canadian citizenship and have been in Canada for last 5 years.

MUST HAVE SKILLS:

• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• 3+ years experience (for level 2, or 8+ years experience for level 3) in Procurement including experience handling the procurement of large/strategic equipment in project environments, preferably in the shipbuilding industry.
• Knowledge and experience with materials management, expediting, quality surveillance and logistics
• Proven record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts (overseeing the entire RFx process) for design and turnkey contracts.
• Established procurement skills and ability to effectively coordinate at least five to ten (5-10) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Ability to coordinate and administer medium to large packages with a medium complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and implement subcontracts.
• Extensive administrative skills and experience in supervising subcontractor contract achievements, deliverables, issues, action items and payments.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program

JOB DUTIES:

The Subcontract Specialist is part of a team passionate about the management of engineered equipment and systems during the lifetime of projects. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The scope of the role includes serving as the primary point of contact for the sourcing of Vendor Furnished Information and Equipment as required for the execution of one or more projects. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including subcontract achievements, deliverables, issues, action items and payments.

Manages the bid process by:

• Handling the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and acquiring the technical content.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendum if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled turning points from the RFP thru Award.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.

Subcontract management and administration by:

• Handling and controlling changes relating to cost and schedule.
• Supervising and reporting on supplier’s progress and conduct progress meetings.
• Approving milestone payments, ensuring that contract results and payments have been achieved and approved prior to payment.
• Coordinating supplier claims.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting to ensure on time receipt of deliverables (Data and Equipment).
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project specific instructions.
• Ensuring deliverables and inputs from all collaborators.
• Managing performance of suppliers.
• Performing subcontract close-out.