Junior Office Admin to manage mail/courier services, office supply/ordering inventory and facility services for downtown office

Our client is looking for a Junior Office Admin to manage mail/courier services, office supply/ordering inventory and facility services for downtown office

This role requires you to be onsite 5 days/week, working core business hours of 7:30-4:30pm at downtown Calgary location

Must Haves:

• 2 years' experience working in an office setting with titles such as: Receptionist, Executive assistant, Office administrator etc.
• Must have hands on experience working with MS Suite (Outlook, Excel, PowerPoint, Teams etc.)
• Must be able to lift boxes weighing up to 50lbs

Nice to Have:

• Experience with D365

Responsibilities:

Mail Delivery & Courier Services: Collect, sort, and distribute incoming mail; manage outgoing mail and packages; coordinate courier logistics and ensure cost-effective shipping.

Coffee and Refreshment Supply Management: Conduct weekly inventory checks; submit orders; audit deliveries; coordinate machine maintenance and ensure consistent product availability. Provide refreshment products as backup to primary supplier outages/shortages

Stationery Stocking & Supply Management: Maintain inventory of office supplies; organize and restock supply storage areas; submit orders and audit deliveries for quality and accuracy.

Access Control & Security Coordination: Process requests for new, terminated, or modified access cards; coordinate with building security; conduct regular audits and resolve access issues promptly.

Facility Services Management & Confidential Shredding: Identify service requirements; coordinate vendor services; oversee confidential shredding processes; ensure timely and quality delivery of facility services through third-party vendor coordination (General Maintenance, Service Requests).