Intermediate Bilingual (Spanish/English) Project Coordinator to support International Retail Banking Projects - 40020

Intermediate Bilingual (Spanish/English) Project Coordinator to support International Retail Banking Projects - 40020

Location Address: Toronto - if in GTA, expected to come in to office a few times a week, though they are open candidates located anywhere in Canada (not limited to Toronto), provided they meet the criteria and can work within EST time/zones and stakeholder environment

Subject to change: 3-4 days onsite may be required based on business needs

Contract Duration: ASAP to Jul 31st (Good possibility of extension for a 1 year total contract- pending additional funding to become available)

Schedule Hours: 9am-5pm Monday-Friday; standard 37.5 hrs/week

Story Behind the Need

Business group: Business group: IB (International Banking) Retail Regional Services - IB retail transformation office, manager, full investment portfolio for IB retail.

Typical Day in Role: (Job responsibilities, tasks, who they will be working with, which technologies)

• Own the end‑to‑end process for Accruals, Actuals, and Forecasts, ensuring accuracy, completeness, and timely submission every month.

• Lead monthly financial cycles, including invoice validation, accrual documentation, forecasting updates, and variance explanations.

• Ensure accruals remain active and properly supported until the related vendor payment is fully processed.

• Reconcile financials across tools (e.g., CA PPM, Finance systems, PMO tracking sheets) to ensure alignment and eliminate inconsistencies.

• Prepare executive‑level reporting, financial dashboards, and documentation for governance forums.

• Support audits by maintaining complete evidence, traceability, and a strong control environment.

• Partner with Project Managers, Business Sponsors, and Finance to ensure accurate delivery and financial alignment.

• Monitor risks, dependencies, and financial impacts related to project progress.

• Contribute to scope validation, resource planning support, and overall portfolio discipline.

• Drive adoption of best practices, control frameworks, and continuous improvements in forecasting processes.

Accountability (Core Responsibilities)

• Act as primary owner of monthly accruals, ensuring correctness, proper evidence, and timely entry into all required systems.

• Manage actuals tracking and financial reconciliation, correcting discrepancies and ensuring clean audit trails.

• Own the forecast process, ensuring projections are realistic, data driven, aligned to targets, and supported with variance analysis.

• Support management with planning, scheduling, invoicing, budgeting, and financial reporting.

• Prepare project delivery artifacts for leadership meetings, steering committees, and financial reviews.

• Provide ongoing consulting to project teams regarding budget impacts, risks, and financial controls.

• Maintain strong communication and partnership with Business Sponsors for tracking benefits and backlog implications.

• Ensure documentation, approvals, and financial evidence meet internal audit and compliance expectations.

• Help drive improved efficiencies, enhanced controls, and innovation within the project financial governance model.

Candidate Requirements/Must Have Skills:

1) 5-7 years of experience in project coordination, financial governance, or project control roles.

2) Demonstrated ownership of accruals, actuals, forecasting, and financial reconciliation.

3) Strong financial management experience with program/project budgets in complex organizations.

4) Advanced proficiency in MS Excel and PowerPoint, with proven ability to build senior‑ready reporting.

5) Experience with project management and financial tools (CA PPM, MS Project, JIRA, Confluence, etc.).

6) Spanish proficiency is a must

Nice-To-Have Skills:

1) Experience within Scotiabank or another large financial institution, particularly with Scotiabank’s project and financial governance processes.

2) Exposure to audit, financial controls, or PMO governance frameworks.

3) Understanding of Agile and Waterfall methodologies.

4) PMP or similar certification.

Soft Skills Required:

• Strong attention to detail, accuracy, and documentation discipline.

• High ownership, accountability, and ability to independently manage control cycles.

• Analytical problem‑solving, critical thinking, and structured communication.

• Ability to manage multiple priorities and work under tight deadlines.

• Strong collaboration and stakeholder management skills.

Education & Certificates:

• Bachelor’s degree in finance, Accounting, Business, Engineering, Technology, or a related field.

• Master’s degree in project management, Business, or Digital Transformation (preferred).

• Certifications such as PMP, CSM, or PSM (preferred).

Best VS. Average Candidate:

Best Candidate: Demonstrates full ownership of accruals, actuals, forecasts, and financial governance while navigating complex, multi‑country portfolios. Has experience in financial control roles within Scotiabank or similar banks. Provides clear, proactive communication with senior leadership and maintains impeccable audit‑ready documentation.

Average Candidate: Can support financial tasks but lacks experience owning the full lifecycle of accruals and forecast processes or has limited exposure to large‑scale banking environments or internal controls.

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Interview schedule:

1st round - Teams - 45 mins to 1 hr - Hiring Manager + senior manager (Technical)

2nd round - teams - 30 mins - Director - Soft skills and cultural fit.