Intermediate Bilingual (English/French) Receptionist - RQ02172

Intermediate Bilingual (English/French) Receptionist - RQ02172

Duration: 6-month contract (possible extension)

Location: Montreal (onsite 5 days)

Pay rate: $25.00/hr

Key Requirements:

Supporting our internal clients, responsibilities will provide reception support for a Professional Services firm in Montreal as well as assist with other general administrative duties as required. This position requires a self-motivated individual with excellent organizational, time management and communication skills

Deliverables

• Receive and transfer calls
• Reception and registration of visitors
• Provide basic information to staff and customers
• Implement the office opening / closing procedures (lights, opening and closing doors, etc.)
• Processing mail and messaging, receiving and distributing faxes
• Management of conference rooms (catering support as needed)
• Maintaining the visitor waiting area Support the daily activities of the office
• Settle questions relating to installations with the operations manager as well as make service calls
• Processing of supplier invoices
• Drafting of standard and personalized correspondence, preparation of mailings (labels, enveloping, assembly of documents, etc.)
• Any other administrative work to achieve the team's objectives

Must-have skills

• 3-5 years of relevant experience in office services (previous experience working in a Professional Services Firm preferred)
• Hight school diploma required, post-secondary education an asset
• Bilingualism (French/English)
• Experience with Microsoft Office 365
• Strong written and verbal communication skills
• Customer service oriented
• Listening skills and the ability to communicate effectively with the team, other staff and customers
• Excellent judgment and strong problem-solving skills
• Ability to adapt, meet tight deadlines and be flexible
• Ability to reorganize work according to changing priorities
• Comfortable with intermediate software functionalities as well as with technology and the ability to adapt, learn and invest in continuing education
• Establish and maintain positive working relationships with others both internally and externally