Financial Coordinator to support financial operations, improve efficiency and oversee invoicing and vendor management

S.i. System's client is looking for a Financial Coordinator to support financial operations, improve efficiency and oversee invoicing and vendor management.

This position is open to either contract or permanent applicants. The preference is for a someone who would be open to a 1 year contract and then convert to permanent full-time. This is the organizations first financial hire (total of 14 team members) and ideally this person would long term move into a more senior financial role in the company. This is a fulltime onsite role in downtown Vancouver.

MUST HAVES:

• 2+ years of experience in an administrative or finance-related role
• Comfortable using accounting software (e.g., Xero, QuickBooks, Sage) and Microsoft Excel or Google Sheets.
• Excellent attention to detail and time management-you love keeping things organized.
• Proactive communicator, especially when following up on payments or clarifying financial information.
• Able to explain financial processes clearly to colleagues who may not have accounting backgrounds.

NICE TO HAVES:

• Experience managing or coordinating with external vendors or bookkeepers
• AP/AR or invoicing experience

Responsibilities:

• Lead Invoicing & Collections: Issue accurate client invoices, track receivables, and follow up on overdue accounts to maintain consistent cash flow.
• Manage Accounts Payable: Process vendor bills, ensure timely payments, and maintain positive relationships with service providers.
• Coordinate with Bookkeeper: Act as the primary liaison for our external bookkeeper-sharing documentation, reconciling accounts, and supporting month-end processes.
• Maintain Financial Records: Organize and update digital and physical files, ensuring financial data is accessible, accurate, and audit-ready.
• Support Financial Reporting: Assist with budgeting, forecasting, and providing financial insights to leadership.
• Streamline Systems: Help improve internal workflows related to invoicing, expenses, and general office operations.
• General Administrative Support: Assist with office coordination tasks, scheduling, and team support as needed.