Description
Executive Assistant - Student Services - 1.0 FTE
(Full-time Probationary)
Montfort Centre
Red Deer, AB
The Executive Assistant -Student Services reports to the Associate Superintendent of Student Services, providing administrative assistance and support under limited direction from the Associate Superintendent -Student Services
Roles and Responsibilities:
Projects a positive image with staff, visitors and callers
Maintains confidentiality and professionalist
Assists with parent concern process
Performs the preparation and creation of various documents, reports and confidential correspondence for distribution in a timely manner;
Maintains accurate budget reporting
Maintains and updates budget spreadsheets
Use Mybudgetfile to assist in accurate financial reporting
Process purchase invoices using Atrieve software, ensuring accuracy and timely submissions
Purchases are required
Process monthly mileage and expenses for the Student Services Team
Tracks monthly Visa receipts and code to appropriate accounts;
Assists in the organization of meetings and special events
Books facilities and coordinates catering for meetings;
Supports the initiation and implementation of programming for Student Services;
Maintain filing system of reports, correspondence, educational assistants, staffing, etc.;
The St. Jerome Library contact person for signing out resources in Destiny software and shipping these resources to the various schools.
Performs other assigned duties that are within the area of knowledge and skills required by the job description.
Performance Appraisal
Regular appraisal of the performance of the Executive Assistant -Student Services is the responsibility of the Associate Superintendent: Student Services. In carrying out this responsibility, it is recognized that the Executive Assistant - Student Services is entitled to such a review in an objective, fair and straightforward manner so that his/her performance may be as effective as possible for the system.
The performance appraisal shall derive primarily from the responsibilities of the Executive Assistant - Student Services as outlined above.
The Associate Superintendent: Student Services and the Executive Assistant - Student Services will develop and agree upon the procedures for carrying out an effective performance appraisal.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
In order to be considered for these positions, you must upload a current Resume and Cover Letter to the job posting you are applying to.
The Cover Letter and Resume must be a Microsoft Word or PDF file.
If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com
For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link:
