HR Assistant, 50% Term Assignment (External Posting - for ESP Casuals/Terms)

External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting.

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

HR ASSISTANT, ACADEMIC STAFFING

Job Summary

Under the direction of the Team Manager(s), Employee Services and/or Human Resources Advisor(s), the Human Resources Assistant provides administrative support to the Employee Services Academic staffing teams, and serves as the frontline contact for all employee inquiries. Responsibilities include, but are not limited to,

• Reviewing and processing a high volume of new hire packages in a timely and efficient manner; Creating and maintaining employee files;

• Acting as a resource to departmental and other staff by providing general information on staffing/hiring process, terms and conditions of employment, collective agreements, handbooks, and policies and procedures;

• Maintaining HR customer service telephone line; and forwarding calls/messages to appropriate personnel;

• Preparing a variety of correspondence such as, offers of employment letters and information packages for new employees as well as retirement/resignation letters, and accompanying documentation;

• Performing data entry and maintaining multiple spreadsheets and HR databases.

  
  
  

Qualifications

• A community college diploma in office administration and 2-3 years of relevant experience. An equivalent combination of education and experience may also be considered.

• Completion of a Human Resources Certificate and experience working in a human resources environment is an asset.

• Knowledge of human resources processes, related Board policies and procedures, and relevant collective agreements and/or handbooks.

• Advanced level of proficiency with Word and Excel in order to generate and track large volumes of correspondence and other related HR documents.

• Proficient in other software applications including Google Docs/Sheets, HR/Payroll Integrated System (IPPS) and Apply to Education.

• Essential to this position is the ability to organize and manage workload, multiple & conflicting priorities and demands while meeting daily and weekly deadlines.

• Excellent interpersonal and communication skills required for exchanging, directing and/or providing general HR information to others using tact, diplomacy and discretion.

• Protecting confidentiality, integrity and privacy of employee information and files.

• Must be able to demonstrate initiative and use good judgment skills.

• Ability to work in both English and French is considered an asset.

• Demonstrates a commitment to customer service, and ability to work independently and with minimal supervision.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.

If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'.

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

1. Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)

2. Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)

3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.