Executive Assistant

A career as an Executive Assistant within the Prudential Standards and Oversight Office team at National Bank means joining a new and growing team and acting as a strategic partner to senior leadership. This role allows you to have a direct impact by helping structure ways of working, supporting a rapidly expanding team, and ensuring effective coordination in a dynamic, regulated, and constantly evolving environment-leveraging your autonomy, strong organizational skills, and ability to anticipate needs.
Your role

• Proactively manage complex calendars for the Vice Presidency and senior leaders by quickly understanding mandates, priorities, and key issues to organize effective meetings.
• Prepare, organize, and follow up on strategic and operational meetings, including document coordination, participation in select meetings, and swift execution of resulting actions and deliverables.
• Support the entire team in managing sensitive communications and files, including drafting and adapting internal and external communications, as well as rigorously tracking requests and deliverables from regulatory authorities.
• Coordinate business travel, expense reports, and the team’s administrative support activities in a context of shifting priorities.
• Coordinate hiring, onboarding, and offboarding processes in collaboration with Information Technology and Human Resources teams.
• Contribute to shaping the role and executive support practices by proposing continuous improvements within a growing team environment.

Your teamWithin the Prudential Standards and Oversight Office, you report to the Vice President and will join a recently established and expanding team. You will play a key role in the evolution of executive support practices by actively contributing to the structuring of the role and the optimization of ways of working. The team operates in a fast paced environment characterized by frequent change, significant regulatory requirements, and a strong need for collaboration, flexibility, and trust.
We aim to offer you maximum flexibility to support your quality of life, notably through a hybrid work environment. The Bank values continuous development and internal mobility. Our personalized training programs, based on learning through action, allow you to master your role and develop new areas of expertise.
Prerequisites

• High school diploma with a minimum of three years of relevant experience, or a college diploma with at least one year of relevant experience in administrative or executive support.
• Demonstrated experience managing complex, fast changing calendars in a dynamic environment.
• Proficiency with Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Experience coordinating meetings, tracking deliverables, and managing files requiring rigor and structure.
• Relevant experience in a regulated environment or involving the handling of sensitive information.

Your benefits In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family.    * Health and wellness program, including many options * Flexible group insurance * Generous pension plan * Employee Share Ownership Plan * Employee and Family Assistance Program * Preferential banking services * Opportunities to get involved in community initiatives * Telemedicine service * Virtual sleep clinic    These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.   Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.   We're putting people first We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.     We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?    Come live your ambitions with us!