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Cancer Data Coordinator - Oncology Services - Part Time - Markham Site

Markham, ON
  • Number of positions available : 1

  • To be discussed
  • Full time
  • Starting date : 1 position to fill as soon as possible

Land acknowledgement:

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked, and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.


Who you are:

·                 You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion, and courage

·         You are a patient and/or client centered individual who performs at an exemplary standard

·         You are a team player with excellent communication, critical thinking, and prioritization skills


What we are looking for:


The Cancer Data Coordinator is responsible for overseeing and enhancing the completeness, quality, accuracy, and integrity of cancer-related data within Oak Valley Health (OVH).  This role plays a critical part in supporting cancer care funding, improving patient care, and ensuring compliance with data-related regulations. The coordinator will work closely with the clinical team and physicians to ensure proper and accurate data is captured and recorded in the Hospital Information System (HIS), proactively monitor data, communicate a list of data quality issues to providers, and collaborate with the IT team to implement enhancements to the HIS for collecting high-quality data, and work with analytics and reporting teams to identify gaps and address them.


Key Responsibilities:

Quality Assurance:

  • Develop and implement data quality control procedures and standards to ensure the reliability of cancer data.
  • Regularly audit data for inconsistencies, errors, and missing information, and take corrective actions as needed.


Data Standardization and Coding:

  • Utilize standardized coding systems (e.g., ICD-10, SNOMED CT) to accurately code and categorize cancer diagnoses, treatments, and outcomes.
  • Ensure compliance with established coding standards and guidelines:
    • Canadian Institute for Health Information (CIHI)
    • Ontario Cancer Activity Level Reporting (ALR)

Proactive Data Monitoring and Communication:

  • Proactively monitor cancer data for quality issues and inconsistencies.
  • Communicate a list of data quality issues to healthcare providers and clinical teams, facilitating updates and corrections as necessary.


Continuous Improvement:

  • Stay updated on developments in cancer data standards, regulations, and best practices.

Propose and implement process improvements to enhance data quality and efficiency.


Collaboration and Communication:

  • Work closely with the clinical team and physicians to ensure proper data capture and recording in the HIS.
  • Collaborate with healthcare professionals, oncologists, pathologists, and data analysts to identify and resolve data discrepancies and improve data quality.
  • Communicate findings and recommendations to relevant stakeholders.
  • Collaborate closely with the IT team to identify opportunities for enhancing the HIS to collect high-quality cancer data.
  • Participate in the planning and implementation of IT system upgrades and enhancements to ensure data quality & integrity.


Data Collection and Validation:

  • Collect and compile cancer-related data from various sources, including electronic health records (EHRs), pathology reports, and other clinical documentation.
  • Verify the accuracy and completeness of collected data, ensuring that all relevant information is captured.


Data Entry and Management:

  • Enter and update cancer data in electronic databases or registry systems.
  • Maintain data confidentiality and security, adhering to HIPAA and other relevant privacy regulations.


Reporting and Analysis:

  • Generate reports and summaries of cancer data for healthcare providers, researchers, and regulatory agencies.
  • Collaborate with researchers and analysts to conduct data analyses and identify trends or patterns in cancer outcomes.


What you bring to the role:

  • A college or university degree in a related field (e.g., Health Information Management, Medical records).
  • Knowledge of cancer terminology, diagnostic codes, and medical terminology
  • Familiarity with data management tools and software, including database systems
  • Strong attention to detail and analytical skills
  • Experience working with cancer registries and cancer data reporting is an asset.
  • Excellent communication and interpersonal skills
  • Work experience with MEDITECH EXPANSE preferred.
  • CHIMA certified with acting member standing is an asset
  • Demonstrated good attendance and performance records with the ability to maintain these same standard
  • Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required


Work schedule:

The successful candidate will be available to work 8-hour day shifts, Monday to Friday on a part time basis.





Who we are:

Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).


Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?



COVID Statement

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.


Oak Valley Health diversity statement 

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly, and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of sexual minority groups, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.


We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity 2023. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDI



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