Receptionist

Our client, a Law Firm in the heart of Downtown Vancouver, is looking for a Receptionist to join their busy team. The main function of this role is to ensure that all administrative and organizational details are taken care of in a timely and appropriate manner, and providing excellent service when greeting callers, guests and visitors.

About Our Client
This law firm prides itself on supporting their employees to develop. They offer a diverse and dynamic work environment; there is a family feel here and everyone works collaboratively as a team. They are open to ideas and so should you show initiative in this role, the opportunity to grow is there!

About The Opportunity
This is more than a traditional Reception role - it’s an opportunity to become a key part of a collaborative and supportive downtown Vancouver law firm that truly values growth and development. You’ll gain exposure to a professional office environment, take ownership of a variety of administrative and office coordination responsibilities, and have the chance to grow your career long-term within the organization. Along with a positive team culture, the firm offers strong benefits, professional development support, and a workplace where initiative is recognized and encouraged.

About The Position

• Answers and directs calls.
• Greets visitors.
• Manages meeting rooms and organizes AV and IT requirements for meetings.
• Manages mail and couriers.
• Supports correspondence, and general communication.
• Maintains phone lists and emergency contact details.
• Scanning, photocopying and collating documents.
• Data entry; updating client files as required.
• Order office supplies.
• Manages vendors and acts as the main point of contact for facility related requirements.
• Ensures kitchen is stocked and order supplies as necessary.
• Overall office, reception, meeting room and kitchen cleanliness.
• Supports event planning and participates in employee engagement events.
• Coordinates appointments.
• General administrative duties as required.

The Requirements

• Post secondary degree or diploma in a related field.
• 2+ years of experience in office administration.
• Prior experience in a reception role.
• Intermediate Microsoft Office skills.
• Excellent communication and customer service abilities.
• Experience in a law firm is an asset.
• High attention to detail and able to prioritize tasks.

Compensation

• Annual salary $50,000 - $55,000 depending on experience.
• Comprehensive benefits starting immediately.
• Three weeks vacation, sick days and personal days.
• Fitness credit and professional development opportunities.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.