Legal Administrative Assistant – Business (Infrastructure)

We are seeking an organized, conscientious, and diligent Legal Administrative Assistant to join a reputable and collaborative law firm in Vancouver. This is an excellent opportunity for a detail-oriented legal professional who enjoys multi-tasking, takes pride in a strong work ethic, and thrives in a fast-paced, team-oriented environment. If you are looking for a long-term role where you can step into an elevated, project-focused position and contribute meaningfully to complex and interesting work, we encourage you to apply.

About Our Client
Our client is a well-established national law firm with a strong presence across Canada and internationally. The firm is known for its collaborative culture, high-quality work, and commitment to professional development. Their Vancouver office offers a supportive, inclusive environment where teamwork, respect, and long-term careers are valued. The infrastructure group, in particular, is deeply involved in large-scale, city-shaping projects such as transit expansions, greenways, and major public builds, offering employees the opportunity to work on impactful, long-term initiatives.

About The Opportunity
This is a unique opportunity to join the infrastructure group in a senior-level Legal Administrative Assistant role that goes beyond traditional support. The successful candidate will step into an elevated role that functions as a document and workflow project manager, supporting multiple lawyers on complex, long-term files. The work is engaging, client-facing, and highly collaborative, making it ideal for someone who enjoys ownership, responsibility, and being an integral part of a team.

About The Position
Reporting to the infrastructure practice group, this role supports a team of lawyers working on major infrastructure and city-building projects. The Legal Administrative Assistant will manage document production and organization, coordinate billing and travel, and act as a key liaison between lawyers, clients, and internal departments. This position requires strong technical skills, excellent organization, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

Key duties include:

• Editing, formatting, and revising agreements, correspondence, reports, and presentations
• Initiating documentation and correspondence on client files
• Managing calendars and scheduling meetings across offices
• Opening, maintaining, and closing client and matter files
• Maintaining efficient file management and bring-forward systems using iManage
• Coordinating business travel arrangements
• Liaising with billing teams for monthly account production
• Acting as a liaison between lawyers and internal/external clients
• Providing general administrative and departmental support as needed

The Requirements
Must Haves

• Legal Administrative Assistant (LAA) Certificate
• Minimum of 4 years’ experience in a business-focused Legal Administrative Assistant role (infrastructure experience is ideal but not required)
• Willingness to work in-office 4 days per week (1 day remote)

Nice to Haves

• Experience supporting infrastructure, corporate, or large project-based practices
• Advanced document production and project coordination experience
• Familiarity with iManage, SAP, Chrome River, or similar legal systems

Compensation

• Salary range: $54,000 - $75,000
• RRSP matching
• Strong benefits package including a health spending account and fitness spending account
• Generous vacation
• Hybrid work arrangement

At Aplin - together with our brands CompuStaff and Impact Recruitment - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.