Project Coordinator Assistant

Job Posting – Project Coordinator Assistant
Do you love organizing, supporting, and keeping things moving behind the scenes? This position is for you!

Are you looking for a dynamic job in a human-centered, passionate company where each day brings exciting and tangible challenges? At iCubic, you’ll contribute directly to the success of various signage projects by supporting our project management team in a structured, efficient, and proactive way. Plus, enjoy a flexible schedule with Friday afternoons off all year round! Join us!

iCubic specializes in the manufacturing and installation of indoor and outdoor signage. We’re a team of over 20 passionate individuals, driven by the idea of transforming our clients’ creative concepts into unique, real-world projects.

Our core values:

• Create a WOW for our clients

• Teamwork, always!

• Solution-oriented mindset

• Attention to detail

• A friendly, collaborative atmosphere where your ideas matter

• Competitive benefits including group insurance (dental, health, disability, and life) after 3 months

• A team that values work-life balance and hosts regular team-building activities

• Opportunities for growth and involvement in continuous improvement

• A motivating work environment with flexible hours (and your Friday afternoons off!)

As a Project Coordinator Assistant, you'll play a key support role in ensuring projects run smoothly, working closely with our project managers. You'll step in after the design phase to handle follow-ups, support production, prepare installations, and assist with project close-outs — all while contributing to ongoing process improvements.

• Follow up with clients for missing information or documents

• Update project data in Genius (dates, status, POs)

• Launch projects into production and ensure the right documents are linked in Asana

• Track ordered materials and production-specific requirements

• Confirm installation appointments and collect site contact details

• Organize installation photos and prepare files for invoicing

• Track deficiencies and help reschedule if needed

• Close out projects in management tools (Asana, Genius)

• Participate in weekly follow-ups and keep dates current

• Conduct spot checks in Asana to flag high-risk or delayed projects

• Help update performance indicators (KPIs)

• Document recurring issues to support internal improvements

• Type: Permanent, full-time (37.5 hrs/week)

• Location: On-site in Saint-Laurent, QC

• Schedule: Monday to Friday, with Friday afternoons off

• Salary: Competitive, based on experience

• Start Date: As soon as possible