Property Management Administrative Assistant
Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.
Position type: Full-time, Permanent
Location: Based at 90 Shuter (in-office)
Hours of work: Monday to Friday, 9 am – 5 pm
Starting date: ASAP
Salary: $47,000 per year
Submit Resume to: lavanya.sivakumar@homesfirst.on.ca
APPLICANTS MUST QUOTE PM-E
This is an existing open position which provides administrative support to the Property Management Department and is an in-office position working Monday to Friday.
JOB REQUIREMENTS
- writing and distributing emails, correspondence memos, letters, faxes and forms
- be available in office to assist and take in person resident work order request
- be available in office to fulfill and provide resident access control mechanisms (electronic fobs, keys)
- opening, distributing and answering electronic incoming mail and other materials
- assisting in the preparation of regularly scheduled reports
- coordinating the flow of information for the housing and shelter programs by scheduling projects
- Assist in gathering information for reports, budgets and other property management documents
- Receiving mail deliveries on a daily basis
- Take requests for orders of custodial supplies and inventory control for all sites
- Take Requests for ordering of shelter and respite supplies required to maintain service levels and Shelter and Respite Standards
- Support the Property Supervisor to ensure all shelter and respite properties are compliant with property-related Toronto Shelter Standards and Respite Standards
- Support the Property Supervisor to ensure all properties are compliant with Accessibility for Ontarians with Disabilities Legislation (AODA)
- Support the Property Supervisor to ensure all Municipal Licensing and Standards (MLS) including compliance with City of Toronto rooming house licenses and all local property regulations
- Ensure all residents are treated with respect and dignity
QUALIFICATIONS
- Proven experience as an administrative assistant
- Proficiency in MS Office and MS Excel
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Able to work independently and as part of a team
- Critical thinking skills
- Performing additional duties as assigned
Please no phone calls, only those people selected for interviews will be contacted.
Working in an environment where there may be smoke is required.
Working in a pet-friendly environment.
The successful applicant must provide a criminal record check that is satisfactory to Homes First Society
Homes First Society is an equal opportunity employer
Please note that while Homes First Society does not use Artificial Intelligence to screen, assess or select applicants, our external hiring partners may use Artificial Intelligence for recruiting purposes.
Accommodation:
Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.
