Administrative Assistant
HeadSource International
Oakville, ON-
Number of positions available : 1
- Salary To be discussed
- Published on August 13th, 2025
-
Starting date : 1 position to fill as soon as possible
Description
Administrative Assistant
Location: [Oakville, Ontario]
Employment Type: Full-Time
About;
Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their day-to-day operations by managing a wide range of administrative tasks in a fast-paced, ever-changing environment.
Key Responsibilities
Read more
Location: [Oakville, Ontario]
Employment Type: Full-Time
About;
Our client is a growing construction company known for delivering quality projects and exceptional service. They are seeking a proactive and adaptable Administrative Assistant to join their team. In this role, you will report to the General Manager supporting their day-to-day operations by managing a wide range of administrative tasks in a fast-paced, ever-changing environment.
Key Responsibilities
- Answer and route incoming phone calls, greet visitors, and provide professional customer service.
- Organize, maintain, and update physical and electronic files.
- Prepare and send invoices; assist with light accounts payable and accounts receivable tasks.
- Draft and format correspondence, reports, and other documents.
- Perform photocopying, scanning, and document preparation as needed.
- Assist with scheduling meetings, coordinating deliveries, and tracking project-related documents.
- Liaise with vendors, subcontractors, and clients as required.
- Support the team with ad-hoc administrative needs as they arise.
- 2-5+ years of administrative experience, preferably in a professional office environment.
- Strong proficiency with Microsoft Office Suite, particularly Excel and Word.
- Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
- Ability to multi-task and adapt to shifting priorities-no two days will be the same.
- Strong organizational skills and attention to detail.
- Comfortable working both independently and as part of a team.
- Positive attitude and strong customer service orientation.
- Experience in the construction or real estate industry.
- Familiarity with CrewTracks, QuickBooks, and/or SiteDocs.
- A supportive and collaborative work environment.
- Variety in your day-to-day tasks and opportunities to learn new skills.
- Competitive compensation package.
Requirements
Level of education
undetermined
Work experience (years)
undetermined
Written languages
undetermined
Spoken languages
undetermined
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