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Hamilton Health Sciences

Business Clerk

Hamilton Health Sciences

Hamilton, ON

  • Number of positions available : 1

  • 29.8999 to 30.51 $ according to experience
  • Full time

  • Starting date : 1 position to fill as soon as possible

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Works within the context of a master schedule to maintain and coordinate the day-to-day schedule covering 24 hours a day, 7 days a week operations for non-union and unionized staff (i.e. Nursing, Healthcare Aides, Business Clerks and Allied Health Professionals). Works within requirements set out by CUPE, ONA and OPSEU collective agreements, non-union policy, scheduling guidelines and the specific staffing needs of the departments.  Schedules will cover more than one manager and multiple departments and multiple disciplines/skill types. Deals with changes to schedules on a daily basis.  Maintains contact by telephone, email, voice mail and in person with employees and managers regarding shift changes, cancelled shifts, and replacement for sick or absent employees and making changes to schedules.  Follows guidelines, required steps, and deadlines to make changes to schedules. Works towards payroll deadlines to enter payroll information into the HRIS. Carries out a range of administrative duties associated with the office. May carry out the same work performed as the Business Clerk and using Epic as required. 


Qualifications
• College certificate/diploma in Business, Secretarial or Office Administration (or Business experience)
• At least 3 years relevant work experience in a scheduling/administrative environment.
• In-depth knowledge of Union and Non-Union contracts and language related to ONA, CUPE and OPSEU and demonstrated ability to apply collective agreement language.
• In-depth knowledge of human resource policies, procedures and demonstrated ability to interpret and consistently apply these 
• Experience with Kronos ESP (Environment for Scheduling Personnel) Software, EPIC, or automate scheduling software is an asset.
• Demonstrated proficiency in MS Office, MS Word, MS Excel, MS Access and keyboarding skills of 40WPM.
• Excellent organizational and time management skills
• Proven communication skills: verbal, written and interpersonal.
• Thrives on being a creative problem solver.
• Excellent Listening skills and client relationship skills.
• Ability to be self-directed and take initiative while working independently and remaining focused on an assignment through to delivery.
• Ability to work well under pressure in a dynamic and changing environment.
• Demonstrated ability to deal with conflict and problem solve
• Excellent organizational and time management skills
• Demonstrated ability to work on own initiative, organize and establish priorities and meet deadlines.
• Demonstrated ability to make decisions in accordance with policies, legislated requirements and collective agreements and in accordance with HHS core values.
• Able to deliver services both onsite or virtually to support the program. 
 

Requirements

Level of education

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

120322

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