Payroll Technician, 3-month contract

Our client, an intermunicipal entity, is seeking a Payroll Technician for a 3-month contract.

Salary: $39.16

Work schedule: 32.5 hours/week, Monday and Tuesday from 8 a.m. to 4:30 p.m., Wednesday and Thursday from 8:30 a.m. to 4:30 p.m., and Friday from 8:30 a.m. to 12 p.m. On-site

Work location: Candiac

Reporting to the Assistant Treasurer, the incumbent is responsible for administering payroll for all Régie employees affected by payroll processing.

Responsibilities:

1. Oversees the execution, validation, and analysis of all data entry operations leading to the payment of salaries and other types of employee compensation.
2. Processes payroll in accordance with collective bargaining agreements, administrative policies and directives, and relevant laws and regulations, and ensures that these agreements are applied within the scope of their duties, in accordance with the instructions, directives, and guidelines issued by their supervisor.
3. Checks data relating to source deductions, payroll deductions, employer contributions, etc., prepares the reports and slips required by the government and makes the necessary remittances (taxes, RRQ, employment insurance, CSST, health fund contributions, pension funds, bonds, solidarity funds, etc.), and ensures that any changes are made.
4. Ensures that the databases and all coded data in the payroll system are kept up to date, ensures that production schedules are followed, and ensures compliance with controls related to the computer processing of payroll data and the established verification program.
5. Identifies and forwards to the relevant supplier requests for changes to payroll processing following changes in legislation, collective agreement renewals, additional controls to be implemented, or to meet other needs, and monitors their implementation.
6. Prepares the documents and data required for billing group insurance coverage (enrolments, salary changes, requests for changes in coverage, personnel changes, etc.); calculates premiums payable and reconciles premiums paid with the budget; participates in the preparation of the required budget estimates;
7. Verifies that the information entered is consistent with the output documents; analyzes the impacts based on the expected results as well as the events automatically generated by the system; ensures that the results that may affect either employee payroll or accruals are error-free and that the accounting of payroll-related information is accurate; Identifies anomalies, if any, corrects errors within their area of responsibility, and submits others to their supervisor;
8. Oversees the day-to-day administration of group insurance plans and liaises with insurers to update and reconcile information;
9. Analyzes and balances certain general ledger accounts; reconciles various subsidiary ledgers to prepare various reports and tables; justifies discrepancies; produces files for year-end audits; participates in budget preparation;
10. Prepares various tables, reports, statistics, general correspondence, etc.;
11. Ensures that the information slips (T4, T4A, Relevé 1, etc.) required by the Revenue departments for all Régie employees and retirees are produced within the specified time frame; Ensures that employment records and annual and periodic reports required by various stakeholders are produced within the specified time frame;
12. Collaborates with the Human Resources Department in monitoring compensation; makes adjustments based on the decisions of the relevant organizations or any other irregularities; liaises with and follows up with the various stakeholders involved in the progress of files;
13. Calculates and pays adjustments and retroactive payments (salaries and other benefits) when employment contracts and/or salary agreements are renewed;
14. Acts as a resource person for both external and internal clients and submits disputed cases to the responsible parties.
15. This description is not exhaustive; it contains the main tasks to be performed. The person may be required to perform any other related tasks requested by their supervisor.