Description
Details of the position
Job title:
Office Agent, Class II
School / Centre / Department :
Board office
Location :
Magog
Workload & schedule :
35h per week
8:00am to 4:00pm
Status :
Temporary less than 6 months
Effective Date :
October 19 2026
Salary :
$24.93 - $25.98 per hour
Supervisor :
Secretary General
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.
Description of tasks
As part of the migration of our electronic files to a new platform, we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.
Main Responsibilities
The selected candidate will be responsible for the following tasks:
- Enter text and various data from manuscripts or other sources.
- Verify the accuracy of data entries, lists, and documents.
- Review electronic documents, identify and document their contents using appropriate tools.
- Compile data, perform simple calculations, and prepare reports.
Additional Responsibilities
The candidate may also be required to perform other duties related to the position of Office Agent, Class II, including:
- Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.
- Receiving and forwarding telephone calls; taking and relaying messages and faxes.
- Providing general information by telephone or in person.
- Greeting visitors and directing them as needed.
- Completing reports related to telephone calls and recording messages for the answering system.
- Photocopying documents when required.
- Perform any other related tasks as needed.
Desired profile
Schooling
Meet one of the following profiles:
- Hold a Diploma of Vocational Studies in an appropriate specialty
- Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.
Other requirements
- Have some knowledge of office automation.
- Discretion
- Rigour / Thoroughness
- Strong concentration
- Attention to detail
- Respect for policies and legal frameworks
- High regard for confidentiality
