Description
SUMMARY OF THE POSITION
Medical records archivist who, while working as an archivist, assists the head of archives and replaces her/him during the latter's regular occurring absences :
a) weekly days off;
b) statutory holidays;
c) annual leave;
d) any other absence that does not exceed one (1) continuous month.
She/he participates in the daily administration of the archives department.
SPECIFIC FUNCTIONS
Provides operational and strategic support to the Archives Coordinator, including the planning, implementation and evaluation of department initiatives.
Works closely with other Assistant Heads to ensure consistency and harmonization in regional archive operations.
Supervises ongoing regional projects in the field of medical archives, ensuring that they run smoothly, meets deadlines and achieves defined objectives.
Manages and directly supervises the following teams:
- Qualification: ensures the accuracy, completeness and conformity of medical records;
- Forms: oversees the creation, updating and distribution of standardized forms across the region;
- Access(Request) of information: manages access request processes in accordance with applicable laws and policies;
- Logging: coordinates the management and traceability of file movements in the network's facilities.
Participates in the development, implementation and revision of regional medical records management policies and procedures.
Trains and coaches team members and new employees to ensure a consistent understanding of archival standards and procedures.
Monitors performance indicators and compliance reports related to medical document management processes.
Maintains a regulatory and technological watch, keeping up to date on laws, regulations and best practices concerning confidentiality, access to information and archiving.
Supports the implementation or enhancement of regional digital systems, including logging, access and document management platforms.
Participates in regional or cross-sectoral working committees concerning information governance or healthcare.
Education:
- Must have either a diploma of college studies in medical records techniques, a medical records archivist's diploma from a school recognized by the Ministère de l'Éducation, du Loisir et du Sport, or a diploma recognized by the Association québécoise des archivists médicales or the Canadian Health Information Management Association (CHIMA);
- Member of the AGISQ is an asset.
Experience:
- Two (2) years of relevant experience.
Knowledge and Abilities:
- Knowledge of various laws concerning the management of information of the Health of Quebec, such as Access to Information Act, LSSSS and chapter S-5, Archives Act, Act respecting the legal framework of the information technologies etc.;
- Knowledge of ADT Medipatient is an asset;
- Knowledge of the features of an IPM is an asset;
- Knowledge of the features of an interface is an asset;
- Knowledge of ICD-10 / CCI, Med-Echo and ICD-O;
- Good general knowledge of all normative frameworks related to archives and the financial management manual;
- Good knowledge of Impromptu software is an asset;
- Knowledge of DSQ, SI-PMI, Crystal-Net applications and a forms management module is an asset;
- Intermediate level knowledge of Excel and Word; (tests to succeed);
- Knowledge of the health and social services sector is an asset;
- Sense of responsibility, autonomy and team spirit;
- Ability to analyze, spirit of synthesis and initiative, communication and vigilance;
- Ability to work collaboratively with all colleagues.
LANGUAGE* Fluent in English and French;* Fluency in Cree is an asset.
OTHER* Willingness to travel regularly.
