Team Leader, Accounts Payable

Under the direction of the Supervisor, Accounts Payable, the Team Leader, Accounts Payable is responsible for providing functional guidance and oversight to Accounts Payable team members, maintenance of vendor master data, preparation and analysis of Accounts Payable reports and performance measures, troubleshooting and support for SAP Concur Invoice, and supporting the organization on all items related to invoices and payment processing. The Team Leader also provides coverage and backup for the Accounts Payable Supervisor.

VENDOR MASTER Maintenance- 25%

• Reviews and verifies EFT information and vendor management requests prior to submission for Supervisor approval.
• Creates/updates vendor master

CUSTOMER SERVICE AND TECHNICAL ASSISTANCE- 25%

• Provides assistance to SAP users regarding system processed payment request i.e. draw downs, good receipts
• Assist and troubleshoot staff with SAP, P-Card, Concur issues
• Investigates and resolves IT service requests regarding P-Card and Concur issues
• Investigates and resolves 990 forms regarding Concur delegations and set ups

TEAM SUPPORT- 25%

• Provides guidance and leadership to the Accounts Payable team on the day to day operations and activities to ensure all daily/monthly tasks are completed
• Guides AP reps with workload, troubleshooting
• Provides guidance, support, and training to the Accounts Payable Reps and Pcard Administrator with data processing, Pcard administration, and Concur.
• Train Accounts Payable team members on best practices and standard operating procedures.
• Investigates/audits accounts payable documents and verify compliance issues with policies and procedures.
• Performs reviews on AP processing activities (Concur Invoice and Expense Dashboards) to ensure processing is up to date

ADMINISTRATION SUPPORT-25%

• Assist Supervisor in the development and implementation of internal controls related to accounts payable by analyzing current procedures, identifying weaknesses, and proposing potential enhancements or revisions.
• Supports the Supervisor with the coordination of all internal and external auditors annually and special audit schedules.
• Assist the Accounts Payable Supervisor with policy review or development
• Participates in the implementation of divisional and City-wide initiatives and strategies.
• Creates monthly reports regarding GRIR and VPA
• Develop and maintain up to date SOPs, process documents, and desktop procedures.

• A minimum of five (5) years of accounts payable experience required
• Post-secondary degree in business, accounting or finance preferred.
• Purchasing experience or working with procure to pay workflows would be an asset.
• Exposure with SAP or a large ERP system is required
• Previous experience working with SAP Concur Invoice preferred.
• Technical proficiency with Microsoft Office applications (Intermediate to Advanced including Word, Excel & PowerPoint).
• Strong verbal and written communication skills.
• Ability to function in a fast-paced environment with high level of accuracy.
• Ability to meet individual deadlines, as well as work collaboratively with team to help them meet deadlines.
• Strong ability to organize and coordinate multiple tasks and communicate information in a timely fashion, with the appropriate sense of urgency.
• Strong attention to customer needs, while maintaining a high level of discretion and confidentially in dealing with sensitive material.
• Strong organizational skills, analysis and problem solving, detail oriented and highly motivated.
• Ability to work in a team environment and as a strong individual contributor.