Coordinator, Facilities: Research

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Number of vacancies: 2

Site: PMCRT, MBRC, PMCC, TWH, KDT

Department: FM-PRO (Facilities Management - Planning, Redevelopment & Operations)

Reports to: Manager, Research Laboratory Services

Hours: 37.5 hrs. /week

Status: Temporary Full-Time (18 months)

The Research Facilities Coordinator (RFaC) routinely performs functions relating to the support of research laboratory groups and operations of research facilities. Responsibilities include support for equipment selection and purchase, coordination of installation and maintenance; support and/or coordination for utility installations, renovations, and relocations; responsible for ensuring facility access controls are in place. The RFaC collaborates with many hospital service departments such as Facilities, Procurement, Security, Safety Services, Supply Services, and Environmental Services to ensure day to day operations are uninterrupted. The RFaC also oversees projects and/or initiatives that aim to improve the overall lab operations and identifying any gaps for the UHN Research Community. Overall, we aim to help researchers do what they do best - research.

Key Responsibilities

1. Research Facilities & Operations Support

Provide guidance and coordination for research operations, including equipment procurement and installation, renovations, relocations, and safety compliance. Act as a resource for problem resolution and serve as a liaison with internal stakeholders such as UHN Safety Services, Building Facilities, and other Support Services.

2. Equipment & Asset Management

Oversee the purchasing, tracking, and maintenance of research equipment. This includes managing service contracts, negotiating agreements, maintaining equipment databases, and ensuring appropriate training, utilization, and booking systems are in place.

3. Building & Environmental Services Oversight

Manage building operations including emergency and scheduled maintenance, work permits, and tenant support. Oversee environmental services such as cleaning and waste disposal (chemical, bio, and general), working closely with housekeeping, building facilities operators, external service vendors, and the UHN Sustainability team.

4. Access & Security Management

Moderate and approve physical access requests (keys, cards), maintain accurate security data, and address access- and security-related issues in collaboration with the building security office.

5. Financial Administration & Program Development

Support budgeting, invoice reconciliation, and chargeback processes. Identify and implement process improvements, develop SOPs, support emergency preparedness, and participate in cross-functional initiatives and small projects.

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.