Promotions and Administrative Assistant - Summer Student

Position Summary:

Eden Health Care Services is seeking a motivated and community minded student to join our team for the summer. As a Promotion and Administrative Assistant Summer Student, you will gain hands on experience in marketing, fundraising, and office administration while supporting Eden’s mission to provide recovery-oriented mental health services. This role is ideal for students pursuing studies in business, communications, social sciences, or health care.

Qualifications:

• Education/Certification:
  • Minimum Grade 12 Diploma required.
  • Currently enrolled in a university or other post-secondary program (Business, Communications, Health Sciences, or related field)
• Experience:
  • Previous volunteer or customer service experience is an asset
• Knowledge, Skills and Ability:
  • Strong written and verbal communication skills
  • Comfortable working independently or as part of a team
  • Proficient in Microsoft Office (Word, Excel, Outlook, Access)
  • Proficient in design tools to create marketing materials (e.g. Canva)
  • Organized, detail oriented and eager to learn
  • Passionate about community service and mental health advocacy
• What You Will Gain:
  • Practical experience in marketing, fundraising and office administration
  • Exposure to non-profit operations and mental health services
  • Opportunities to contribute to meaningful community initiatives
  • Mentorship and professional development within a supportive team environment
  • Specialized training in Mental Health when available (e.g. Mental Health First Aid, BLS)

Other Requirements and Conditions of Employment:

• Satisfactory Criminal Record Check (with the Vulnerable Sector Check)
• Satisfactory Child Abuse Registry Check
• Satisfactory Adult Abuse Registry Check
• Valid Driver’s License
• Use of a vehicle with current Vehicle Registration, indicating 3rd Party Liability Insurance of $1,000,000 or more

Principal Duties and Responsibilities:

Promotion and Community Engagement

• Assist in planning and executing awareness events at local venues for all of Eden’s programs
• Support coordination of Eden Foundation fundraising events
• Help develop marketing materials and public service announcements
• Represent Eden at community events such as parades and fairs
• Contribute to Eden’s newsletter and social media content
• Participate in donor outreach and mail campaigns using Eden’s Database tools

Administrative Support

• Provide general office support including filing, data entry, and document preparation
• Answer phone calls and emails with professionalism and care
• Help prepare materials for internal meetings and training sessions
• Support internal communications
• Perform other administrative tasks as assigned
• Assist Program Directors and staff with various administrative tasks including application processing, reception duties, documentation creation, data entry and reporting.

Health and Safety

• Follow Eden’s Health and Safety guidelines and the Workplace Safety and Health Act
• Report any hazards or injuries to your manager and the Safety and Health Committee
• Suggest improvements for safer working conditions

Physical Demands and Working Conditions:

• Must be physically capable of carrying out the duties and responsibilities as assigned.

Supervision:

A. Supervision Received: From Director of Development, Eden Foundation

B. Supervision Exercised: None