Benefits
Description
Department mission
To plan and oversee urban development in order to provide citizens with a quality of life based on environmental, social, cultural, and economic sustainability.
Responsibilities and goals associated with the position
Reporting to the Manager – Special Projects – Urban Development, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.
The jobholder’s main responsibilities are as follows:
• Receive and review incoming mail and forward it appropriately.
• Draft routine correspondence.
• Perform error-checking on correspondence.
• Track documents and follow up on deadlines, reminding the persons concerned as necessary.
• Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
• Type various texts based on his or her notes.
• Keep the calendar of her or his direct manager.
• Make material preparations for meetings and convene them.
• Attend meetings, take note of the proceedings and write reports or draft minutes.
• Collect and compile data from various sources.
• Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
• Perform any other related task.
Working hours 35 hours per week
Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., minus 45 minutes for lunch; Friday, 8:00 a.m. to noon.
Posting dates
September 10 to 19, 2025
How to apply
To apply for this position, go to www.pointe-claire.ca/en/city/jobs/ and click on “Explore available jobs”. Please submit your application no later than September 19, 2025.
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Work environment
Requested skills
The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.
Other requirements:
• Bilingualism and a good knowledge of English and French grammar
• Knowledge of Word, Outlook, Excel, Kronos
• Knowledge of AccèsCité Territoire and PowerPoint is an asset
• Well-developed organizational skills
• Interpersonal and customer service skills
• Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices
Equal Opportunity Employer
This employer is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.
Requirements
Level of education
High school
Work experience (years)
0-2 years
Written languages
Fr : Advanced
En : Advanced
Spoken languages
Fr : Advanced
En : Advanced
