Department mission
Providing departments with leadership in order to guarantee a quality workforce and offer a healthy, stimulating, and safe work environment, while ensuring equity and respect for others and maintaining excellence in our practices.
Responsibilities and goals associated with the position
Reporting to the Human Resources Director, the Human Resources Administrative Assistant assists the Director and his team with planning, organizing, managing and controlling the HR Department's activities by providing administrative support.
The jobholder’s main responsibilities are as follows:
- Provides administrative and operational support to the Director and the various teams within the department, including talent acquisition, training and development, labour relations, occupational health and safety, and organizational development.
- Receive and respond to the Department’s emails, ensuring requests are followed up and forwarding them to those concerned, as needed;
- Enter the requests into the ordering system, process payments and follow up invoices;
- Ensure time sheet entries and follow-ups with regard to staff absences;
- Answer, log and transfer telephone calls, greet visitors, and obtain and provide information as needed;
- Draft, translate and/or transcribe correspondence for management;
- Collect and collate data from various sources used to write reports, articles, letters, etc., to complete files or to provide information;
- Analyze files and documents based on urgency, distribute them, and track their progress and schedule;
- Perform all other related tasks as requested.
