Administrative Officer - HHS

Department: Human Health Sciences
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

The Department of Human Health Sciences is seeking an Administrative Officer to provide financial, human resources, and administrative leadership in support of the Chair, faculty, staff, and students.

Reporting to the Chair and the Director, Business Operations, the Administrative Officer is responsible for the effective day-to-day management of departmental operations and plays a key role in strategic and operational planning within the department.

This position provides leadership across a broad portfolio, including human resources management, financial resource management, administrative operations, strategic planning, policy interpretation, process improvement, and departmental reporting. The role also includes supervisory responsibility for administrative and technical staff, as well as functional guidance to other staff as required.

The Department of Human Health Sciences is a complex academic unit supporting faculty, staff, graduate students, research personnel, postdoctoral fellows, and a significant undergraduate enrolment across Guelph and Guelph-Humber programs. The department also has responsibilities connected to specialized programs and units, including the Human Anatomy Outreach and Body Donation Programs, the Human Nutraceutical Research Unit, and the University of Guelph-Humber endeavour.

• Lead departmental human resources activities, including recruitment, onboarding, payroll, leave administration, performance management, and employee relations.
• Advise the Chair and supervisors on staffing, workforce planning, collective agreement interpretation, and HR best practices.
• Support long-term financial and operational planning for the department.
• Manage departmental operating budgets, forecasting, financial reporting, and year-end planning.
• Monitor revenues and expenditures and recommend budget strategies and corrective actions.
• Develop and implement process improvements, policies, and administrative best practices.
• Supervise and support administrative and technical staff.
• Provide strategic advice, analysis, and reporting to support departmental decision-making.
• Coordinate administrative activities related to academic programs, accreditation, reviews, and special projects.
• Liaise with faculty, staff, central administration, and external partners on operational matters.
• Participate in departmental, college, and university committees and initiatives.

• Undergraduate degree in Business, Accounting, Human Resources, or a related field.
• Professional designation such as CPA, CHRP, or CHRL is considered an asset.
• Minimum five years of progressively responsible management or administrative experience.
• Experience in financial management, budgeting, forecasting, and reporting.
• Experience with human resources administration, recruitment, employee relations, and performance management.
• Strong analytical, problem-solving, data analysis, and decision-making skills.
• Excellent verbal and written communication skills.
• Proven ability to manage competing priorities and complex workloads.
• Demonstrated leadership, relationship-building, and collaboration skills.
• Strong organizational skills, attention to detail, and commitment to confidentiality.
• Proficiency with computing systems, particularly business, financial, and reporting systems, as well as advanced Microsoft Office skills. Exposure to student and academic information systems would be considered an asset
• Experience working in a unionized environment is preferred.
• Knowledge of public-sector, post-secondary, or research-intensive environments is preferred.

This position is ideal for a collaborative and strategic administrator who thrives in a complex academic environment and enjoys supporting teaching, research, and departmental success.

Employee Type: Regular
Position Number: 10299027
Classification: P&M FT- Band 03
Professional/Managerial Salary Bands
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/14/2026
Closing Date: 07/28/2026