Academic and Financial Assistant

Department: Environmental Sciences
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 11/12/2025 to 12/18/2026

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

Duties and Responsibilities

Reporting to the Adminstrative Officer SES the academic and financial assisant will provide financial and academic support for faculty and staff across multiple units.

The assisant will support purchasing and accounting in the college with both departmental and research fund sources. They will be responsible for reviewing expense claims, preparing billings/invoices for various departments & subunits, completing billing journals, authorizing payment for goods & services, completing purchase orders, stock requisitions, cheque requisitions and other accounting entries in support of the departments.

They will support the college’s course based masters programs. Support will include application reviews and processing, communicating with prospective and existing student inquiries, maintain student records/data including awards, and providing administrative support to the units and CBM managers.

They will also support unit and college level intranets and process re-deployment via sharepoint.

They will be the primary backup for college financial clerks and will assist the academic assistants as required during peak periods.

Requirements

• Two-year College diploma
• Two years of office administration or clerical support experience in a fast-paced, service-oriented environment.
• Experience in post-secondary education, student services, or academic administration with knowledge of financial and academic processes.
• Skilled in prioritizing tasks, meeting deadlines, and managing daily workflows.
• Strong administrative and customer service experience, handling inquiries via email, phone, and in person.
• Proficient in scheduling meetings, managing calendars, and organizing events.
• Experienced with confidential information, document management, data entry, and process improvement.
• Comfortable with Microsoft Office Suite and adaptable to institutional systems.

Preferred

• Excellent interpersonal, communication, and organizational skills.
• Knowledge of University systems (WebNow, Experience Apps), SharePoint, Power Automate, MS Copilot.
• Familiarity with UoG academic/financial processes and Tri-Council/OMAFRA grant purchasing rules.
• Proficient in SharePoint and Microsoft Suite.

Employee Type: Temporary
Position Number: 10924213
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/29/2025
Closing Date: 11/05/2025