Technology Services/MEC Administrative Assistant

Job title: Technology Services/MEC Administrative Assistant

Location: Muskoka Education Centre

Commencing: Effective Immediately

Hours of work: 7 hours per day, 35 hours per week

Rate of pay: Pay band 8 - $25.79 minimum to $27.74 maximum

Trillium Lakelands District School Board (TLDSB) invites applications for the position of permanent full-time Technology Services/MEC Administration Assistant

Who we are

Encompassing the municipalities of the City of Kawartha Lakes, Haliburton County, and the District Municipality of Muskoka, TLDSB is dedicated to the success of each student. With approximately 17,000 students and 3,000 staff members, TLDSB has 40 elementary schools, seven secondary schools, and six adult and alternate education centres. The Board also offers online learning accessed worldwide through its Virtual Learning Centre.

Description:

The Technology Services/MEC Administration Assistant serves as the receptionist for the Muskoka Education Centre and provides comprehensive clerical support to the Technology Services Department. This role is responsible for managing technology purchase orders, parts inventory, and procurement documents, while also acting as the main contact for school technology purchasing. The successful candidate will also support professional development events, manage office supplies and mail services, and perform various duties as assigned. This position is a 12 month position and work during the summer months is required.

This position reports to the Chief Technology Services Manager and the Superintendent of Learning responsible for Technology Services.

Responsibilities:

• Provide comprehensive clerical and administrative support to the Technology Services department.
• Manage all aspects of purchasing and receiving, ensuring efficient procurement of equipment and resources.
• Oversee inventory control for all technology acquisitions, including new equipment, parts, and repairs.
• Maintain accurate and up-to-date pricing information for approved peripherals and consumables.
• Liaise with vendors directly and through various channels to obtain current pricing and product information.
• Ensure current pricing and specifications for approved technology equipment are accessible to staff via the Technology Services webpage on Our Dock.
• Serve as the primary point of contact for technology purchases initiated by schools and departments.
• Maintain digital archives for Ontario School Records, ensuring compliance with record-keeping standards.
• Act as the receptionist for the Muskoka Education Centre, serving as the point of contact for guests, deliveries, and inquiries.
• Manage events, including booking rooms, arranging catering, and coordinating with custodians for room setup.
• Serve as the staff contact for equipment for meetings and professional learning events held at the MEC.
• Order and maintain office supplies for the MEC.
• Maintain the organization of the MEC workroom.
• Support records management at the MEC.
• Maintain peripheral and technology lists updates on Our Dock for staff access.
• Prepare and circulate mail through internal courier, Canada Post, and external courier services.
• Handle heavy materials, managing incoming and outgoing deliveries between the receiving area and storage locations.
• Maintain confidentiality
• Perform other related duties as assigned.

• Secondary School Diploma plus short specialized courses (computer, office administration). Relevant work experience may be considered in lieu of formal computer training.
• One year of related experience

• Proficiency in Google Workspace and Microsoft M365.
• Working knowledge of procurement/purchasing applications.
• Data entry skills
• Planning and organizational skill
• A demonstrated ability to collaborate effectively within a team environment, contributing positively to shared goals.
• Strong written and verbal communication skills
• Ability to lift heavy items up to 50 pounds.

Interested applicants should submit a detailed cover letter and resume of qualifications and experience in a portable document format (PDF) to the TLDSB Human Resources Services Department via by Thursday August 14, 2025 by 4:00pm.

We would like to thank all respondents, however, only those selected for an interview will be contacted.

Additional information

TLDSB is committed to equitable hiring practices and upholding the values of equity, diversity, and inclusion. To assist the Board in reflecting the communities we service, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group.

TLDSB complies with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please contact the principal/supervisor to whom you are submitting your application.

If you require this information in an accessible format, contact Communications Services at info@tldsb.on.ca.

If you require this information in an accessible format, contact Communications Services at info@tldsb.on.ca.