Payroll and Utility Billing Clerk

Payroll:

1. Responsible for receiving, verifying, and entering timesheets for all municipal staff in the accounting software. Calculate all necessary deductions, issue pay stubs to all employees.
2. Create and maintain employee profiles and records.
3. Process Workplace Safety and Insurance Board (WSIB) information relating to payments.
4. Prepare WSIB, Ontario Municipal Employees Retirement System (OMERS) and Employer Health Tax (EHT) monthly remittances, as well as prepare federal deduction remittances.
5. Reconcile banked time, sick leave, and vacation leave entitlement.
6. Prepare year-end employee tax slips or forms, submit filing to government as per deadline. Prepare record of employment as required.
7. Update database with new deduction rates as required.
8. Respond to employees’ questions regarding payroll and personnel matters such as leaves (sick leave and vacation), benefits, pension plan or other concerns.
9. Prepare various reports at the request of the Deputy-Treasurer or Treasurer.

Utility Billing:

1. Responsible for the creation and maintenance of water and sewer accounts includes but not limited to e-billing program, change of address, change of water meter, rates, etc.
2. Responsible for the quarterly utility billing process: coordinate water meter reading process with other departments, update water meter readings, prepare estimates, calculate billing, verify water consumption, print, and mail all utility bills.
3. Prepare various post-billing reports.
4. Calculate, prepare, and issue various adjustments to ratepayer accounts.
5. Identify and track unusual meter readings, make arrangements with the contractor to repair defective meters and contact customers to notify of repair work to be done. Make any necessary adjustments and changes to the customer account following a change of meter.
6. Receive requests for final meter readings, create and send work orders to staff, issue and send final bills.
7. Manage the pre-authorized payment program for utilities.
8. Follow-up on overdue accounts, calculate penalty, send reminder notices, and follow collection protocols in accordance with internal policy.
9. Reconcile receivable sub-ledger to general ledger on a monthly basis.
10. Answer ratepayers' inquiries at the counter, by phone or by email promptly and professionally.

Other:

1. Responsible for all aspects of accounting for the Joint Recycling Committee including but not limited to processing of accounts payable invoices, issuance of payment, bank reconciliation, statistical reports, year-end journal entries.
2. Reconcile general bank accounts.
3. As required, fill in for the other clerical positions in the finance department for lunch, breaks, vacation, sick days, etc.
4. During an emergency, declared or otherwise, staffing requirements can be critical. The employee will be available to work irregular hours performing normal tasks or others, as assigned.
5. Ensure that own work is performed in a safe manner according to health and safety guidelines and procedures.
6. Perform other administrative duties as required.

• Strong interpersonal communication and public relations skills.
• Ability to work effectively in a team environment.
• Must be fluently bilingual.
• A sound working knowledge of the Microsoft Office Suite and accounting computer software.
• Experience in municipal government would be an asset.
• High degree of integrity due to exposure to confidential and sensitive information.
• Solid knowledge of relevant legislation, policies, and regulations.
• Advanced math skills.
• Must be detail oriented.

• College certificate in office administration or accounting or a combination of education and work experience.
• Two (2) or more years of experience in an accounting environment

• The annual salary range is $54 233 to $64 562, based on qualifications, experience, skills and knowledge.
• This position is full-time, with a regular schedule of 37.5 hours per week. Office hours are generally Monday through Thursday from 8:00 a.m. to 4:30 p.m. and Friday from 8:00 a.m. to 2:00 p.m. But this schedule may vary.
• Tools and equipment used: personal computer, software such as Word, Excel, Outlook and VADIM, telephone, and photocopier.
• Lift and move objects weighing up to 4.5 kg (10 lb).
• Visual abilities required for this position include close vision and the ability to focus attention.
• Work is carried out primarily in an office at City Hall. The noise level in the work environment is generally moderately quiet.