Sr CapEx Project Administrator

pbuJob Description/u/b/pp/ppAs part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer./pp/ppbHow will you make an impact?/b/ppProvide Capital projects cost control, reporting system and documentation control for all Capital activities. Additionally, provide administrative support to Engineering, manages, and maintains Capital project filing system. This role serves as the contact person for engineering process information, coordination, compliance, and tracking./pp/ppbWhat will you do: /b/ppCapital Administration/pulliManage and maintain capital expenditure budgeting, tracking, forecasting, and reporting system:ulliMaintain and update the CapEx tracking sheets for all Capital activities./liliFacilitate proper and timely close-out of completed capital activities./liliReport on a monthly basis the current CapEx status for all Ontario capital activities to the leadership team of Engineering/liliPublish on a monthly basis the current Capex tracking sheets and Executive summary./liliProvide CAR (Capital Authorization Requests) administrative support for all One site users including maintenance of and training on the eCAR process manual./liliMaintain and update Capital Appropriation Request authorization list within 10 working days of personnel changes./liliLiaise with site finance representatives to ensure submission of capital reports on a monthly basis as required by Corporate Engineering/liliTrack and reconcile of all Toronto Region Operations (Commercial and Pharmaceutical Development Services) of ongoing capital projects including Purchase Requisitions (PRs), Purchase Orders (POs), Packing Slips and Invoices./liliAssist all users of the eCAR system and progresses all Capital Appropriation Requests ensuring required documents and detail are included to support timely process approval./liliDevelop and maintain the Ontario CapEx control procedure./li/ul/liliManage and maintain the capital project system for local projects ensuring that project identification matches capital plan./li/ulpProject Administration/pulliAssist the department with projects:ulliSupport project engineers with Purchase requisition generation,/liliDevelop electronic “project binders” with specific index sections and a defined format for all projects designed to maintain one e-copy for the database and one for the site,/liliDevelop and maintain on-line database of all projects,/liliAssist Project Engineers with the development of a program to qualify Contractors,/liliDevelop and maintain a comprehensive database of “Qualified Contractors” complete with an annual review process,/li/ul/liliAssist with the development of Engineering Guidelines for critical facets of the business,ulliDevelop and maintain database of Engineering Guidelines,/liliDevelop and maintain database of all “available” equipment at all Canadian sites,/li/ul/liliMaintenance of database for National Fire Protection Association (NFPA), Fire Code, Building and Electrical Codes used for the execution of local projects,ulliProvide clerical assistance for the development of standards for purchasing equipment, facility interior wall and flooring finishes, Heating Ventilation and Air Conditioning (HVAC), etc./liliProvide clerical support for project specifications, contracts and master service agreements,/liliLiaising between Engineering group and Insurance companies for projects $100,000,/liliCommunicate and liaise with contractors as necessitates by the Engineering group./li/ul/liliProvide administrative support as needed for the Engineering team:ulliCollect and record attendance records for the department, distributing meeting minutes, creating agendas, arranging meetings, catering, conferences, teleconferences, and travel arrangements./liliCreate and edit presentations./liliProcure necessary office supplies and service support for printers and office accommodations./li/ul/li/ulpDocumentation and Compliance/pulliOrganize and upkeep of all Engineering project for internal usage,/liliManage precise and accurate filing systems and arrange for off-site storage if required,/liliCoordinate training sessions for the department,/liliManage employees’ training records, identifying when retraining is required,/liliParticipate and or provide support for financial audits./li/ulpCost Centre Administration/pulliMaintain, analyze, and report Engineering Maintenance cost center budget activities on monthly basis. /li/ulp/ppbHow will you get here:/b/pp/ppbEducation: /b/ppCollege diploma in a financial or technical discipline related to the role,/ppUniversity degree in a financial or technical discipline related to the role an asset./pp/ppbExperience: /b/ppMinimum 5 years’ experience in project administration within a technical department and execution of the management of capital projects./ppbr /bEquivalency: /b/ppEquivalent combinations of education, training, and relevant work experience may be considered./pp/ppbKnowledge, Skills, and Abilities:/b/ppExpert proficiency in Microsoft Office applications (specifically Microsoft Project, PowerPoint, Word and, in particular, Excel). Proficiency in SAP. Mathematical aptitude and competence for working with extensive financial data, arrays, and formulas. Excellent interpersonal, communication and presentation skills. Strong organizational skills, with proven experience prioritizing work and coordinating multiple projects and daily activities simultaneously. Detail oriented with a focus on superior documentation skills and accuracy. Works well with limited supervision and takes full ownership of assigned work. Maintains a high degree of confidentiality for work assigned. Proficiency with the English Language./ppbr /bStandards and Expectations: /b /ppFollow all Environmental Health Safety Policies and Procedures. Work harmoniously with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to Patheon quality SOPs and Good Manufacturing Practice (GMP). Maintain workspace in a clean and orderly fashion. Actively engage in and adhere to departmental systems in order to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines of deliverables in a proactive manner. Consistently strives to improve skills and knowledge in related fields. /pp/ppbPhysical Requirements: /b/ppLight physical effort and fatigue. Walks, sits, or stands for limited periods. May require occasional equipment operation including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odours, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator on occasionally./pp/ppOur Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one global team of 100,000 colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued./ph2Apply today! http://jobs.thermofisher.com/h2